Program Coordinator, Senior - Department of Surgery

Program Administration Operations Oversee the day-to-day operations of the fellowship program. Coordinate recruitment, application, interview, and selection processes for fellows. Manage onboarding, orientation, and off-boarding of fellows. Liaise with faculty, staff, and leadership to align program goals. Support for Division Chief Faculty Provide administrative support to the Program director and division faculty, anticipating needs and ensuring seamless daily operations. Manage faculty calendars, coordinate complex schedules, and arrange travel, lodging, and itineraries. Draft, edit, and distribute correspondence, presentations, and reports on behalf of division leadership. Support academic and clinical initiatives through effective communication, organization, and documentation. Coordinate physician and fellow availability for assigned call schedules; create and distribute call schedules to physicians, hospital staff and residents; enter call schedule into QGenda. Accreditation, Compliance Reporting Oversee the Fellowship Council accreditation management for program, including monitoring milestones, maintaining required documentations, and preparing for site visits and annual reviews. Ensure compliance with all program requirements, including curriculum standards, case logs and program evaluations. Maintain and update all accreditation-related materials, including program policies, handbooks, evaluations, and annual reports. Collect, track and analyze fellowship metrics, evaluations and outcome data. Implement and maintain program information. Prepare summary date for faculty meetings, program reviews and annual reports Financial Oversight Budget Management Manage the fellowships budget in coordination with the Program Director and business office. Track expenditures, fellow stipends, travel, training funds, and reimbursements. Assist faculty and fellows with travel authorizations, purchasing, and expense reimbursements. Knowledge, Skills, and Abilities: Proficiency in Microsoft Excel, Word and Office.