Bilingual & Non-bilingual Administrative Specialist II - Health and Human Services (All Position Types)

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.

Job Type:

Regular

Pay Range:

$25.02 - $30.42 Hourly

Department:

Health and Human Services

FLSA Exemption Status:

Non-Exempt

About the Opportunity:

Washington County Department of Health and Human Services (HHS) is seeking passionate and engaged individuals for career opportunities as an Administrative Specialist II (AS II). 

* This recruitment is specifically for HHS and will be used to fill future full-time, part-time, variable hour, temporary, seasonal, and limited duration vacancies including bilingual positions that may become available within the next six months. *

** Anyone (including current county employees) interested in HHS Administrative Specialist II positions must submit an application to be considered for future openings that become available within the next six months. **
 

General Duties:
Our AS II staff are responsible for providing a variety of administrative, clerical, and project-related support using independent judgment in content and style and have considerable public contact in explaining policies and procedures. These positions provide support that requires the ability to learn the procedures and operating details of the applicable work unit. Incumbents prepare correspondences and other documents using Microsoft Office 365 software or equivalent, perform data entry in a wide variety of databases, and process documents using considerable responsible judgment.
 

To review the complete classification and list of knowledge, skills, and abilities for this position, use this link: Administrative Specialist II.

General Work Schedule & Location:
The majority of full-time AS II positions have a schedule of Monday–Friday, 8:00 am–5:00 pm. Some positions will require to provide in-person services only, but others may be eligible for a hybrid work schedule. Additionally, based on business needs, some positions may be scheduled to work during weekends/holidays.
 
Depending on the position, the work location may vary between Public Services Building, Elam Young Parkway Office, and Service Center East at Murray.

Position Types:

• Part-time regular: Scheduled to work an average of 20 hours per week; will accrue sick and vacation time; and are eligible for holiday pay prorated based on the hours worked. These positions are not eligible for medical, dental, or vision benefits.   

• Variable hour: At-will and hours are limited to maximum of 20 hours per week. These positions will accrue sick time and are not eligible for vacation accrual, holiday pay, or other customary benefits such as medical, dental, or vision insurance benefits.   

• Temporary: At-will and hours are limited to maximum of 24 hours per week, up to 6 months of duration. These positions will accrue sick time and are not eligible for vacation accrual, holiday pay, or other customary benefits such as medical, dental, or vision insurance benefits.  

• Seasonal: At-will and may work up to 40 hours per week for no longer than 6 months of duration. These positions will accrue sick time and are not eligible for vacation accrual, holiday pay, or other customary benefits such as medical, dental, or vision insurance benefits.       

• Limited Duration: At-will, limited to the duration of the grant or funding source, or the duration required to complete the project assigned to the position. Full-time limited durations are eligible for the same benefits as regular positions. Part-time limited duration positions are eligible for the same benefits as part-time regular positions. 

• Bilingual Positions: Designated bilingual positions require that the incumbent have knowledge of another language (primarily Spanish) besides English. It is required to possess precise writing skills (including spelling, grammar, and punctuation), fluent speaking skills, and the ability to communicate clearly and concisely both orally and in writing. Upon successfully passing the applicable proficiency assessments in a selected language, positions that are eligible for the bilingual differential pay will offer in an amount of 5% of the base pay rate, or a flat rate of seventy-five ($75) per pay period, whichever is greater. Pay periods are every two weeks. 

About HHS: 
We promote health and well-being by influencing policies, systems and environments; providing education, programs and services; and responding to the needs of vulnerable populations. Our work is led and influenced by our values of broader access & opportunities, accountability, transparency, respect, community-focus, and collaboration.   

Divisions within Washington County HHS are listed below:

• Administrative Services: We are responsible for providing administrative, financial, and compliance support to the entire department.

• Animal Services: We are located at the Bonnie Hays Animal Shelter in Hillsboro, Oregon and offer resources and services that help our community live safely and happily with pets.   

• Behavioral Health: We provide civil commitment services, protective services, and care coordination.

• Developmental Disabilities: We provide services to support individuals experiencing intellectual and developmental disabilities (I/DD). These services include case management, protective services, eligibility, and foster care licensing/certification. 

• Disability, Aging and Veteran Services (DAVS): We provide programs and services to maintain and enhance the quality of life to assure that basic needs are met for Washington County seniors, veterans, and people with disabilities.

• Public Health: We work in partnership with our community to improve and protect the public's health and achieve fair access to health services through prevention, regulation and education.

  • Communicable Disease

  • Infection Prevention and Access to Care (IPAC)

  • Emergency Medical Services (EMS)

  • Emergency Preparedness

  • Environmental Health

  • Strategy Program

  • Maternal, Child & Family Program (MCF)

  • Medical Examiner's Office (MEO)

  • Research, Analytics, Informatics and Data (RAID)

  • Vital Records (birth and death records)

  • Women, Infants and Children (WIC)

• Solid Waste & Recycling: We ensure all Washington County households and businesses have easy access to garbage and recycling collection services at a fair and reasonable cost. 

To learn more about the various divisions in our department, please use this link: Health and Human Services.

Minimum and Special Qualifications

Education and Experience:

• A high school diploma or equivalent; and three (3) years of progressively responsible experience providing administrative or clerical support.

• Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.

Additional Requirements:

• Some positions may require oral and written fluency in another language.

• Some positions may be required to possess a valid driver's license and have an acceptable driving record per Washington County policy.

• Some positions may be required to pass a criminal background check.

Selection Process:

You can review our standard selection process here.

Our commitment to you:
Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference:
If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.
 
Accommodation under the Americans with Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: [email protected] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
 
Status of Your Application:
You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Questions?

Recruiter:

Yeji Seo

Email Address:

[email protected]