TXCC - Contract Specialist IV (Vendor Relations Specialist)

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Performs advanced senior-level contract management, contract monitoring, and procurement support work for the agency. Work involves developing, reviewing, evaluating, and monitoring a broad range of contracts, solicitations, amendments, procurement documents, vendor performance reports, and related records to ensure compliance with applicable laws, regulations, policies, procedures, and contract requirements. Serves as a liaison with contractors, vendors, agency leadership, internal customers, and external stakeholders; provides technical assistance and guidance throughout the procurement and contract lifecycle; facilitates procurement-related meetings and vendor demonstrations; monitors contract performance, fiscal data, and deliverables; and assists with resolving contract issues. May negotiate or assist with negotiating contracts, renewals, amendments, and contract specifications. Works under the Chief Procurement Officer with minimal supervision, with considerable latitude for the use of initiative and independent judgment.

 

Essential Job Duties

Stakeholder Support, Vendor Relations, and Procurement Coordination

Serves as a liaison with contractors, vendors, executive management, cross-divisional agency teams, internal customers, and external stakeholders to support effective procurement and contract administration.

Provides ongoing technical assistance, guidance, and recommendations to contractors, vendors, and internal customers regarding contract development, procurement processes, contract monitoring, compliance, change management, and contract close-out.

Coordinates and facilitates procurement-related meetings, including kick-off meetings, pre-proposal meetings, post-award conferences, team briefings, evaluation scoring meetings, and related vendor communications.

Manages and coordinates vendor demonstrations for the agency in partnership with agency leadership, program staff, procurement staff, vendors, and other stakeholders.

Assists with resolving contract, vendor, procurement, and customer service issues in a professional and timely manner.

Demonstrates knowledge of state procurement and contracting regulations and applies that knowledge when advising internal and external customers.

 

Contract Monitoring, Compliance, and Quality Assurance

Monitors contract performance by examining deliverables, billings, fiscal data, eligibility determinations, vendor performance, and other contract records for compliance with contract terms, applicable laws, regulations, policies, and procedures.

Performs quality control reviews of procurement and contract documents to ensure accuracy, completeness, and compliance with applicable legal, regulatory, fiscal, and agency requirements.

Evaluates expenditure data and makes projections to ensure appropriate use of funds.

Reviews fiscal expenditure reports for completeness, appropriateness, accuracy, and conformity with contract requirements.

Prepares and submits vendor performance reports in the Vendor Performance Tracking System for contracts that require reporting.

Recommends contract actions, including corrective action, cancellation, close-out, or dispute resolution support, when contract issues or deviations occur.

Maintains contract records and documentation in accordance with agency records management requirements.

 

Contract Development, Procurement, and Lifecycle Management

Plans, processes, reviews, and maintains procurement and contract documents throughout the procurement and contract lifecycle, including solicitation development, contract award, contract administration, renewal, amendment, and close-out.

Develops solicitations, contracts, renewals, amendments, purchase orders, and related procurement documents by identifying business needs, describing services or goods to be provided, evaluating information supplied by bidders and vendors, and negotiating or assisting with negotiating contract specifications.

Prepares and distributes solicitations to vendors, reviews responses, verifies accuracy, terminology, and specifications, and supports all phases of the procurement process.

Reviews solicitation documents prior to award and reviews contract documents during active administration and close-out to ensure accuracy, completeness, and alignment with agency needs.

Conducts or assists with needs assessments to determine requirements for the purchase of goods or services.

Processes purchases and procurements of varying complexity, including a significant volume of IT-related procurements.

 

Contract Management Best Practices, Training, and Continuous Improvement

Develops, maintains, and recommends contract management best practices, tools, templates, procedures, and process improvements to support consistent agencywide contract administration.

Identifies contract management training needs and conducts training, guidance, or technical assistance for agency staff on procurement, contract administration, monitoring, compliance, and documentation requirements.

Supports change management activities related to procurement and contract management processes, systems, procedures, and customer expectations.

Monitors legal, regulatory, and policy requirements related to procurement and contracting and recommends updates to agency practices or documents as needed.

 

Minimum Qualifications

Education:

High-school diploma or equivalent certificate required.

Experience:

Minimum of four (4) years of experience in contract development, purchasing, contract monitoring, and contract management.

Experience of State of Texas regulations and policies regarding contract development, contract management, contract monitoring.

Licensure:

Must possess or be able to attain certification as a Certified Texas Contract Developer (CTCD) and Certified Texas Contract Manager (CTCM) within twelve (12) months from date of employment and must maintain valid certification for continued employment in this position.

 

Preferred Qualifications

Education:

Graduation from an accredited four-year college or university with major coursework in business administration or a related field is preferred.

 

Knowledge, Skills, and Abilities

Knowledge of state and federal laws, regulations, policies, procedures, and guidelines related to procurement, contracting, contract management, contract monitoring, records management, and confidentiality.

Knowledge of contract development, contract administration, contract compliance, vendor performance monitoring, fiscal review, and procurement best practices.

Knowledge of, or the ability to rapidly assimilate, information related to TXCC programs, operations, policies, procedures, and business needs.

 

Skill in interpreting and applying state and federal laws, regulations, policies, procedures, contract terms, and procurement requirements.

Skill in developing, reviewing, evaluating, and monitoring solicitations, contracts, amendments, procurement documents, vendor performance reports, fiscal data, and related records.

Skill in negotiating contract terms and specifications, resolving contract issues, and providing technical assistance to contractors, vendors, internal customers, and other stakeholders.

Skill in preparing and delivering clear, concise, and professional written and oral communications, including reports, presentations, briefings, and guidance for a variety of audiences.

Skill in the use of computers and applicable software, including Microsoft Office Suite and other systems necessary to perform assigned work.

 

Ability to analyze information, identify trends, evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements, draw accurate conclusions, and solve problems.

Ability to organize work, manage competing priorities, meet deadlines, and maintain accuracy, timeliness, and professionalism in a multi-demand and changing environment.

Ability to exercise sound judgment, tact, diplomacy, and professionalism while establishing and maintaining effective working relationships with contractors, vendors, agency staff, executive management, and internal and external customers.

Ability to handle sensitive and confidential information responsibly and comply with applicable laws, statutes, policies, and procedures related to access, maintenance, and dissemination of information.

Ability to learn new software, systems, processes, and program-specific requirements.

 

Other Requirements

Criminal background check.

Additional access, citizenship, or background screening requirements may apply based on final assignment, applicable law, and operational access needs.

 

Working Conditions

Frequent use of computers, copiers, printers, and telephones.

Frequent standing, walking, sitting, listening, and talking.

Frequent work under stress, as a team member, and in direct contact with others.

Frequent overtime as needed.

Occasional bending, stooping, lifting, and climbing.

 

Military Occupation Specialty Code

The Military Occupation Specialty Codes applicable to this position can be found at this link.

 

Special Instructions

Applicants must provide in-depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.

Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.

 

Interview Place/Time

Candidates will be notified for appointments as determined by the selection committee.

 

Selective Service Registration

Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.

 

H-1B Visa Sponsorship

We are unable to sponsor or take over sponsorship of an employment Visa at this time. Must be a citizen of the United States. 

 

Equal Opportunity Employer

Texas Cyber Command does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age, or disability.  Please call 512-463-5920 to request reasonable accommodation.