Service Retrofit Project Coordinator I - HVAC

Project Coordinator I - HVAC

Position Overview

As a Project Coordinator I - HVAC, you'll provide essential support to Project Managers in the day-to-day coordination of commercial HVAC and mechanical projects. You will assist with documentation, submittals, scheduling, and communication between the office and field teams to help ensure projects are organized, compliant, and delivered successfully. This entry-level role is ideal for a motivated, detail-oriented individual looking to build a career in construction project coordination within a collaborative, people-first environment.

Duties and Responsibilities

• Assist with project documentation management, including plans, specifications, and distribution.
• Support the creation and maintenance of submittal registers based on project specifications.
• Help request, coordinate, log, and track submittals and resubmittals from suppliers and subcontractors.
• Maintain accurate logs for equipment, materials, and job site badging/access as assigned.
• Assist with compiling as-builts, start-up reports, O&M manuals, warranties, and owner training documentation.
• Update project records to ensure clear communication between office and field teams.
• Support monthly forecast updates and basic manpower tracking.
• Help ensure project billings align with contractual requirements and assist with budget entry into accounting systems.
• Maintain organized project files and perform general administrative tasks to support successful project execution.
• Provide professional communication with internal teams, subcontractors, and clients.

Supervisory Responsibilities None (entry-level support role focused on learning and assisting senior project staff).

Requirements/Qualifications

• Experience: 0–2 years in construction, project coordination, administrative support, or a related field. Recent graduates or individuals with strong interest in construction project management are encouraged to apply.
• Education: High school diploma or GED required; Associate or Bachelor’s degree in Construction Management, Business, or a related field preferred.
• Physical Demands: Primarily office-based with occasional job-site visits; ability to walk active construction sites and lift light materials as needed.
• Work Environment/Safety: Professional office with hybrid options and occasional active construction sites; must adhere to OSHA regulations and wear required PPE when on-site—safety is our top priority and non-negotiable. This is a safety-sensitive position.

Required Skills

• Strong organizational and multitasking abilities with excellent follow-up skills.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail and eagerness to learn construction processes and documentation.
• Self-motivated, punctual, and professional in appearance and demeanor.
• Ability to work collaboratively as part of a team while building independence.

Modigent Overview

Modigent is a national leader delivering next-generation infrastructure, technology, and energy solutions through our family of specialized brands in HVAC, plumbing, and controls systems. With a strong coast-to-coast presence and extensive service capabilities, we empower customers, communities, and our over 1,500 team members to thrive with sustainable, efficient commercial building services. As part of our team, you'll contribute to thoughtful innovation and our people-first culture rooted in service, collaboration, and integrity.

Why Work at Modigent

• Competitive compensation based on experience and level, with opportunities for performance incentives.
• Comprehensive benefits including medical, dental, and vision coverage, plus HSA options with employer contributions in select plans, and company-paid basic life and accidental death & dismemberment insurance.
• Paid time off, holiday pay, and a 401(k) retirement savings plan to support your long-term financial well-being.
• Professional development through hands-on training, mentorship, apprenticeships, certifications, and clear career advancement paths across our nationwide operating companies.
• Inclusive, supportive culture that values diversity, dignity, respect, collaboration, integrity, and personal fulfillment—empowering you to build a rewarding, long-term career.

Equal Opportunity Statement

Modigent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected characteristic.

Third-Party Recruitment Policy

Modigent and its wholly-owned operating companies will not pay any fees for candidate introductions, resumes, or placements from recruiters, employment agencies, or staffing firms without a prior, signed recruitment agreement specifically authorizing submission for a designated position. Unsolicited resumes or candidate submissions will not obligate Modigent to any payment, and we reserve the right to pursue and hire such candidates without liability. Agencies are requested to refrain from contacting hiring managers directly; all inquiries and submissions must go through our Talent Acquisition team.