Coordinator, Curriculum Management & Evaluation

Department

BSD PSM - Curriculum - Evaluation and Assessment

About the Department

The Pritzker School of Medicine is one of few medical schools to be located physically on its University campus, offering both intellectual and social advantages to students who spend their medical school years within a vibrant, multidisciplinary intellectual community. Most importantly the opportunity for collaborative research and study is outstanding: all divisions of the University and its professional schools are located within steps of the hospital, as are the extensive biological and physical sciences research laboratories, thus providing a rich array of opportunities for our medical students.

Job Summary

The Pritzker School of Medicine (PSOM) seeks a highly professional and detail-oriented administrator to join the curriculum team. This role provides professional support and solves problems for a broad range of operations and activities, and assists in the development and implementation of procedures and policies related to undergraduate medical education. In collaboration with the Director and Assistant Director, supports the daily operations, logistics, and administrative functions of the department to ensure smooth execution of medical school education and continuous quality improvement. Additionally, this position will develop positive and active working relationships with individuals across PSOM and the University of Chicago, including PSOM leadership (faculty deans and staff), faculty course directors, administrative staff, and medical students.

Responsibilities

• Assists colleagues with event planning and supporting in-person events, including but not limited to Transition to Residency, Senior Scientific, Medical Education Day, Transition to Phase II, Immersion Week, and Orientation.

• Executes administrative duties such as filing, typing, copying, copy editing, scanning, etc.

• Assists leadership team with drafting and formatting communications and presentations.

• Tracks and submits Extra Service Payments (ESPs) as relevant to Phases II and III of the medical school curriculum.

• Supports registration & evaluations efforts for Phase III courses.

• Supports the medical school’s administration of MedHub.

• In support of Phase III director, coordinates logistics of annual Transition to Residency program.

• Supports Phase II and Phase III directors as needed.

• Schedules standing curriculum committee meetings and manage rosters.

• Schedules meetings on behalf of curriculum leadership team members.

• Records minutes from standing curriculum committees’ meetings.

• Regularly updates curricular information on PSOM website.

• Processes payments to vendors for medical school education expenses.

• Completes ad hoc projects as assigned.

• Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement. Develops and implements straightforward programming.

• Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.

Experience:

• Experience working in higher education, healthcare, academic administration, or a related field strongly preferred.

• Experience managing administrative processes strongly preferred.

• Project management experience strongly preferred.

​Preferred Competencies

• Demonstrated ability to follow issues through to solutions.

• Commitment to promoting justice, health equity, diversity, and inclusion in the curriculum and within team culture.

• Operations and project management skills.

• Ability to triage problems through to resolution, solving individually or escalating when appropriately.

• Ability to manage multiple priorities and meet deadlines.

• Excellent interpersonal skills, including the ability to respond to all constituents with courtesy, maturity, discretion, and diplomacy.

• Excellent organizational skills and ability to self-motivate.

• Ability to provide a superior level of service to students and faculty.

• Ability to maintain a high degree of accuracy with attention to detail.

• Ability to work independently and in multidisciplinary teams.

• Demonstrated ability to work with faculty and senior staff in a matrixed rather than siloed organization.

• Ability to adapt to new technology.

• Demonstrated ability to receive and implement feedback in a thoughtful and prompt manner.

• Strong written and verbal communication skills;  ability to clearly and concisely communicate processes and policies.

Working Conditions

• Office Environment.

• Hybrid.

• Weekend/Evening Hours: As needed.

Application Documents

• Resume (required)

• Cover Letter (required)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$60,000.00 - $80,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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