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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Academic Program Specialist

Job Summary:

The Departments of Neurology and Neurological Surgery at the University of Wisconsin, School of Medicine and Public Health are seeking an Academic Program Specialist to join our team of education administrative professionals. We invite qualified candidates to apply, we offer a fun, dynamic, and collaborative environment with opportunities for partial remote work. The candidate will work closely with curriculum leaders, and clinical and basic science faculty, on various educational and training activities for Phase 2 and Phase 3 ForWard curriculum. The candidate will coordinate inpatient and outpatient clinical experiences, as well as related learning opportunities. The candidate will work closely with medical students, and medical school faculty and staff, regarding assessments, assignments, program requirements and other administrative and educational tasks.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

Excellent interpersonal and verbal skills for interacting and building rapport with students, teaching physicians, staff and other personnel
Excellent time management, strong organizational abilities, meticulous attention to detail, effective multi-tasking, solid project management skills and managing complex schedules
Demonstrates independent critical thinking, sound decision-making, and the ability to adapt

Additional Information:

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Key Job Responsibilities:

Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews

Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events

May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.

Assist with enrollment and coordination of undergrad students in Independent Study or other research courses for credit

Coordinates program components and evaluates program effectiveness and provides recommendations for improvement

Department:

School of Medicine and Public Health, Department of Neurology

The Department of Neurology at the University of Wisconsin provides state-of-the-art care for people afflicted with diseases of the nervous system, conducts research in basic and clinical neuroscience, and offers medical students, residents and fellows intensive training in the diagnosis and treatment of neurological disorders. The Department’s mission of clinical service, research and teaching is pursued at the University Hospital, the Middleton Veteran’s Administration Medical Center, the School of Medicine and Public Health, and in a diverse set of clinical outreach sites within the state of Wisconsin. The faculty and academic staff of the department currently consists of over 200 individuals engaged in a broad range of clinical and academic activities. Neurology faculty and academic staff include neurologists, neuropsychologists and scientists who are engaged in basic and clinical research, and also contribute to educational programs of the Department. There are more than 40 trainees in a variety of residency, fellowship, and postdoctoral programs.

Compensation:

The starting salary for the position is $51,000, but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

Strong technical proficiency in Microsoft Office, educational administrative platforms and learning management systems – Oasis, MedHub, Acuity
Previous roles in academic medicine, education, healthcare or related fields
Basic understanding of medical education or clinic systems, ability to interpret medical education policies and procedures
At least one year of experience coordinating and managing complex schedules or events

Preferred Qualifications:

1-year prior experience in an academic medical setting, prior experience in higher education or equivalent
Prior experience at School of Medicine and Public Health or UW Madison

Education:

Bachelor’s Degree preferred

How to Apply:

For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

Cover letter
Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information:

Caitlin Spaulding, [email protected], 608-265-1325

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Medical Education Coordinator

Job Description