Operations Sales Administrator - DFW
Job Description
Sales & Listing Operations Coordinator, Prospere Companies
Location: On-Site (Southlake, Texas)
Compensation: $55,000 - $68,000 + benefits
This position does not offer visa sponsorship or relocation benefits. Applicants must be based in the Dallas area.
ABOUT THE ROLE
If you are the person who notices when details are missing, deadlines are slipping, or systems are getting messy, this role was built for you.
Prospere Companies is looking for a Sales & Listing Operations Coordinator to help keep our brokerage teams organized, accurate, and moving. Our brokers are focused on business owners, deals, listings, and closings. Your job is to help make sure the operational details behind that work do not fall through the cracks.
You will support listing submissions, CRM accuracy, broker requests, meeting preparation, internal announcements, and day-to-day sales operations across Texas, Colorado, and Nevada.
This is not a sales role. It is a high-trust support role for someone who enjoys structure, follow-through, clean data, recurring processes, and helping a fast-moving team stay organized.
When you do this job well, listings go live cleaner, brokers move faster, leadership has better information, and the team operates with fewer dropped balls.
WHAT YOU'LL DO
Listing Coordination
You will help manage the operational flow of business listings from intake through updates, marketing, and closing support. Responsibilities include:
- Review new listing submissions for completeness and accuracy
- Check for missing documentation, incomplete Executive Summaries, engagement fee details, and required listing information
- Coordinate listing activations, updates, removals, and price changes across internal systems and marketing platforms
- Help monitor listing visibility and marketplace usage, including BizBuySell showcase rotations
- Support closing-related administrative tasks and internal deal reporting
- Communicate with brokers when listing information is incomplete or needs correction
CRM & Sales Operations Support
You will help keep HubSpot accurate, useful, and reliable for the sales and brokerage teams. Responsibilities include:
- Maintain clean and accurate records in HubSpot
- Assist with lead entry, lead assignment, and deal updates
- Help audit CRM data for missing or incorrect information
- Support weekly KPI tracking and sales reporting
- Help document and improve standard operating procedures
- Assist with recurring workflow follow-up and internal process compliance
- Help leadership gain better visibility into listings, leads, and broker activity
Broker & Team Support
You will serve as a key support point for brokers and internal teams. Responsibilities include:
- Help brokers with basic questions related to HubSpot, SharePoint, Teams, Zoom, Trainual, and internal processes
- Route helpdesk requests to the appropriate department or specialist
- Track open requests and help ensure follow-through
- Prepare weekly sales meeting materials, including PowerPoint updates and KPI trackers
- Coordinate internal announcements, including closings, birthdays, anniversaries, and team updates
- Assist with onboarding and offboarding tasks as needed
- Help keep communication clean, timely, and organized across departments
Office & Administrative Support
You will also help support the day-to-day rhythm of the Southlake office. Responsibilities include:
- Assist with meeting setup and internal event preparation
- Help maintain conference rooms and shared office spaces
- Coordinate office supplies, snacks, mail, and monthly office lunches as needed
- Support team meetings, trainings, and other internal gatherings
- Help create a professional, organized environment for brokers, staff, and guests
WHAT SUCCESS LOOKS LIKE
In your first 90 days, success will look like:
- Listing submissions are reviewed quickly and accurately
- HubSpot records are cleaner and more reliable
- Broker support requests are tracked and followed up on
- Weekly sales meeting materials are prepared on time
- Internal announcements and updates are handled consistently
- Recurring tasks are documented and managed without constant reminders
- Leadership has better visibility into listings, leads, and operational follow-through
- Brokers know where to go for help and receive clear, timely support
This role matters because small operational misses create real friction. Clean listings, accurate data, and reliable follow-up help the entire team move faster.
WHO YOU ARE
You may be a strong fit if you are:
- Highly organized and detail-oriented
- Comfortable managing recurring daily, weekly, and monthly tasks
- Comfortable using CRMs, spreadsheets, and business software
- Good at following checklists and improving repeatable processes
- Calm and professional when supporting busy salespeople
- Able to manage multiple moving pieces without losing track of details
- Comfortable communicating with different teams and departments
- Reliable with deadlines, documentation, and follow-through
- Proactive enough to notice issues before they become bigger problems
- Able to work in-office Monday–Thursday in Southlake, TX
This is not the right role if you dislike details, get overwhelmed by multiple priorities, avoid follow-up, or need every task handed to you one at a time.
Tools You May Use
Experience with these tools is helpful, but we are willing to train the right person:
- HubSpot or another CRM
- Microsoft Teams
- SharePoint
- Zoom
- Trainual or another learning management system
- Excel / Microsoft Office
- BizBuySell or other listing platforms
You do not need to be an IT expert. You do need to be comfortable learning software, solving basic user issues, documenting repeatable steps, and escalating technical problems when needed.
COMPENSATION & BENEFITS
Salary Range: $55,000 - $68,000 (Based on experience)
Hybrid Schedule: Monday–Thursday in-office; Friday remote.
Benefits: Health, dental, and vision (50% employer contribution); 401k with 4% match; Progressive PTO (2–4 weeks).
ABOUT PROSPERE COMPANIES
Prospere Companies operates a portfolio of market-leading business franchises that help entrepreneurs and business owners build, scale, and exit strategically. Our integrated approach spans business brokerage, commercial real estate, and strategic exit planning. We've facilitated over 2,000 successful transactions, built the largest business brokerage network in our markets, and continue expanding our influence across Texas, Colorado, and Nevada. Our success comes from combining proven systems with innovative approaches and exceptional people.
Our Brands:
Transworld Business Advisors Prospere: Premier business brokerage and M&A services
Transworld CRE: Commercial real estate advisory and transactions
Exit Factor: Strategic growth consulting and exit planning
Our Core Values:
Listen First
Lead With Compassion
Manage Expectations
Own Your Growth
Be A Pro
HOW TO APPLY
Apply if you are a detail-oriented, organized operations professional who enjoys supporting a fast-moving sales team and keeping processes clean, accurate, and on track. We are looking for someone who takes pride in being dependable, accurate, proactive, and trusted. If you like structure, follow-through, clean systems, and being the person others can count on, this role may be a strong fit.