Finance Assistant

POSITION TYPE: Local Hire POSITION TITLE: Finance Assistant DIVISION: Finance REPORTS TO: Finance Officer HR (Human Resources) WILL DETERMINE FLSA STATUS: Exempt Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 65-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide. Code of Conduct It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency. This position is being advertised contingent upon award; while the recruitment process will proceed as part of organizational preparedness, no formal offer will be extended until funding is confirmed POSITION SUMMARY: The Finance Assistant provides administrative and clerical support to the finance department for the funded projects in Gaza under the supervision of the Finance Officer. The position supports daily financial operations through accurate documentation, filing, and basic transaction processing while ensuring compliance with Project HOPE procedures and donor requirements in a challenging humanitarian environment. PRINCIPAL RESPONSIBILITIES: Financial Operations and Support Provide day-to-day accounting and financial support to program, grants, and contract teams in line with Project HOPE and donor regulations. Verify that all purchases are properly authorized and signed by the appropriate team member. Ensure all transactions are accurately recorded and entered into the accounting system. Assist in the implementation of financial policies, procedures, and internal controls. Support the Admin and Finance Officer in month-end account closures and reconciliations. Maintain accurate financial, program, grant, and contract records. Ensure timely scanning, filing, and archiving of all financial documents and supporting documentation. Review payment vouchers, receipt vouchers, and journal vouchers before and after processing payments. Assist payroll payments in accordance with Project HOPE policy and Gaza statutory requirements. Maintain a payment and contract tracking sheet to ensure vendor payments and contract obligations are processed on time. Prepare payment requests and support documentation for approval. Ensure vendor invoices are properly verified before processing. Cash and Petty Cash Management Act as cashier for all approved payments and disbursements to vendors and beneficiaries. Handle and manage the petty cash fund, ensuring all transactions are documented, approved, and reconciled regularly. Maintain the cashbook and petty cash records and submit them to the Finance Officer for periodic reconciliation and review. Monitor cash transfers and payments, ensuring accuracy and compliance. Prepare weekly cash reports and monthly cash requests in coordination with field teams. Reporting and Compliance Assist in preparing timely and accurate financial reports for internal use and donor submission. Support the preparation of monthly pipelines and forecasts to ensure effective budget tracking. Ensure all procurement and expense transactions have required approvals and fully supporting documentation. Assist program staff and the finance team in meeting internal and donor reporting requirements. Coordination and Administrative Support Maintain effective communication with HQ, Regional Office, field offices, and program staff to ensure alignment on financial activities. Use financial systems accurately for recording and monitoring financial data. Other Duties Perform other financial or administrative tasks as assigned by the Finance Officer or line manager. MINIMUM QUALIFICATIONS: • Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or related field. • Minimum 1–3 years of experience in finance or administrative support, preferably in NGO or humanitarian settings. • Basic understanding of accounting and financial documentation. • Strong attention to detail and filing skills. • Ability to work under pressure and meet deadlines. • Good communication and coordination skills. • Basic computer skills (MS Excel, Word). • Fluency in English and Arabic is required. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands: While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment. Must be able to communicate in verbal and written form and occasional local travel between field offices may be required.. Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Work environment: Typical office environment with exposure to a minimal noise level. Emergency deployments may be in resource-deprived environments with austere living conditions. Travel for extended periods may be by air and/or other modes of transportation. While international travel is not a regular part of every job, programmatic needs may require it intermittently. Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Due to the substantial number of inquiries, we receive, only candidates who have met the required experience qualifications for this position will be considered. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Thank you very much for your interest in Project HOPE.