Maintenance Inventory Coordinator

Job Purpose Reporting to the Plant Maintenance Manager, the Maintenance Inventory Coordinator is accountable for maintenance inventory and stockroom operations, ensuring accurate inventory records, material availability, and effective support of maintenance execution in partnership with the Maintenance Planner and Buyer.   Duties and Responsibilities Own and maintain accurate inventory records for approximately 12,000 stocked items across multiple inventory locations; including set up of new items and deprecation of old items Maintain CMMS inventory integrity, ensuring transactions, part data, and location records are accurate and current. Work with leadership to hold team members accountable Own the maintenance receiving function, including inspection, verification, and sign‑off of incoming parts for accuracy and condition. Coordinate discrepancy resolutions with the Maintenance Buyer and suppliers Notify requesters promptly upon receipt of non‑stock items Manage obsolete and surplus inventory, including identification, removal, and CMMS updates Control parts availability by locating, picking, and staging materials for planned and unplanned maintenance work (weekends included) Serve as primary stockroom support for maintenance trades, including rapid parts identification during breakdowns Conduct daily cycle counts and stockroom audits; investigate and correct discrepancies Maintain issue controls by reviewing sign‑out activity and ensuring CMMS transactions reflect actual usage Ensure CMMS location accuracy and labeling compliance with site standards and governing requirements (e.g., BRC, SQF) Partner with the Maintenance Buyer to review usage trends and maintain min/max inventory levels Monitor inventory levels and flag replenishment needs to the Maintenance Buyer to prevent out of stock items Provide cross‑trained backup support for the Maintenance Buyer as required Identify inventory and stockroom improvement opportunities Support KPIs and SOP development, implementation, and adherence   Personal Development Attend company required training Remain current with technical knowledge in areas of responsibility Attend regular 1:1 coaching/update sessions   Qualifications High school completion Technical background preferably in mechanical or maintenance fields Preferred 2-5 years’ experience in Maintenance Stock Inventory Intermediate skills in Microsoft Office programs and Computerized Maintenance Management System (CMMS) Strong organizational and time management skills High attention to detail Ability to work in a team-based environment and independently   Working Conditions Majority of time spent in stock rooms with occasional office environment and Kill or Cut floors as needed. Weekend work may be required.   Physical Requirements Frequently required to lift up to 50 lbs. Ability to move around the production plant.   Key Performance Indicators Ensure accurate records of part locations and stock levels Incoming parts receiving log kept up to date Annual inventory control reconciliation Cycle count completion and variance rates