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A/P CLAIMS COORDINATOR - County Auditor
Tarrant County, TX, TX, USPosted 3 days ago
onsite
Job Description
Provide supervision of the day-to-day operations of the department in order to provide oversight of the work production and quality of work completed. May train and/or evaluate employees, schedule work assignments, assign hours and work location.
2. Reconciles major accounts, which includes detailed spreadsheet preparation.
3. Reviews, exception reports for potential problems and works closely with vendors, buyers, departments and etc. to seek resolutions.
4. Monitors vendor statements to ensure receipt of invoices and timely payments. Resolves any outstanding balances.
5. Reviews write-ups from audit and resolves any problems in relation to addresses, prices, bids, court orders, quantity and etc.
6. Coordinates assignments of filing and data entry for Accounts Payable employees.
7. Assists in training Accounts Payable Auditors on procedures regarding vendors.
8. Train, assists, interact and communicates with remote entry sites in regards to document information, County policies and uses of the Accounts Payable entry system.
9. Special projects as needed.
10. Reviews Purchase order Status reports for funds that can be disencumbered.
11. Reviews Negative Balance Report each month and resolves any problems, which monthly may include writing letters to vendors requesting appropriate refund checks.
12. Performs all other related duties as assigned.
POSTING MAY CLOSE AT ANY TIME
AFTER A SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED
1. Reviews invoices to ensure they contain appropriate information to process in a timely manner.2. Reconciles major accounts, which includes detailed spreadsheet preparation.
3. Reviews, exception reports for potential problems and works closely with vendors, buyers, departments and etc. to seek resolutions.
4. Monitors vendor statements to ensure receipt of invoices and timely payments. Resolves any outstanding balances.
5. Reviews write-ups from audit and resolves any problems in relation to addresses, prices, bids, court orders, quantity and etc.
6. Coordinates assignments of filing and data entry for Accounts Payable employees.
7. Assists in training Accounts Payable Auditors on procedures regarding vendors.
8. Train, assists, interact and communicates with remote entry sites in regards to document information, County policies and uses of the Accounts Payable entry system.
9. Special projects as needed.
10. Reviews Purchase order Status reports for funds that can be disencumbered.
11. Reviews Negative Balance Report each month and resolves any problems, which monthly may include writing letters to vendors requesting appropriate refund checks.
12. Performs all other related duties as assigned.
- High School Diploma or equivalent.
- Four (4) business experience.
- Knowledge of departmental work procedures and processes.
- Spreadsheet and/or word processing software experience preferred, with either specific program; effective oral and written communication skills, and effective interpersonal and leadership skills.
While performing the duties of this position, the incumbent is regularly required to bend, carry, climb, grasp/squeeze, hear, keyboard, kneel, lift below the waist, lift between waist and shoulder, lift overhead, lift to the side/twist, tolerate noise, pull, push, reach, reach overhead, perform repetitive tasks, see color, see far, see near, sit, squat, stand, stoop, talk, use his/her hands, walk, work alone and with others, and work overtime.