Administration Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

This Role: Focuses on accounts payable, accounts receivable, and general administration functions to ensure efficient property management administration.

An Overview of the role:

Accounts Payable

• Process invoices for payment, ensuring accuracy and timeliness
• Set up new suppliers in the system
• Manage purchase orders and track payments
• Reconcile processed work and maintain historical records
• Manage petty cash and corporate credit card expenses

Accounts Receivable

• Issue copies of tax invoices and statements to tenants upon request
• Collect and process rent payments, including follow-up on late payments
• Assist the SML team with managing the casual mall leasing bookings
• Assist the Retail Manager with reconciling tenant accounts
• Process tenant recoveries (e.g. utilities, outgoings, Cat 1’s)
• Assist with arrears management and reporting

Financial Administration

• Assist the Retail Manager in preparing monthly financial reports and client reporting
• Support budget and forecast preparation
• Assist the Marketing Manager in collating sales figures from tenants
• Process rent reviews and update billing details
• Assist the Retail Manager with outgoings reconciliations and adjustments
• Assist with annual audit processes

Lease Administration

• Maintain accurate lease registers and tenancy schedules
• Assist the Retail Manager with the process of lease assignments (LAAFS)

General Administration

• Assist the Team with customer service
• Manage office supplies and stationery orders
• Handle lost property
• Maintain filing systems and records (Sharepoint)
• Support Centre Manager, Retail Manager, Operations Manager, and Marketing Manager as needed
• Perform ad hoc administrative duties as required

Reporting

• Prepare and distribute various reports (e.g., arrears, occupancy, financial performance)
• Assist in compiling monthly client reports and annual business plans

Sounds like you? This is what we are looking for:

• Knowledge of lease administration processes
• Experience with property management software (e.g. MRI) highly desirable
• Exceptional communication and multitasking skills
• Strong organizational and time management abilities
• Intermediate computer skills (MS Word, MS Excel)
• Attention to detail and high degree of accuracy
• Ability to work independently and as part of a team
• Professional and proactive attitude

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave 
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:  

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Interested candidates, please apply following the link below quoting job reference number ABREQ518755 

Location:

On-site –North Rocks, NSW

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.