Executive Assistant – Brokerage
Job Description
Dynamic, growing Commercial Real Company in New York, NY has an opportunity for an Executive Assistant. If you are looking for a challenging and rewarding position, we want to hear from you.
The position will provide executive support for the General Counsel and Chief Human Resources Officer.
The candidate should have a minimum of 5+ years of experience as an executive assistant. Must display a high level of professionalism in person and on the phone. Duties include:
Is responsible for heavy calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests.
- Calendar management - schedule and organize meetings, conference calls, agendas and appointments.
- Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level
- Book travel and process expense reimbursements
- Must be able to compose business correspondence and format spreadsheets as well as maintain organizational charts
- Serve as back up for invoice processing, company card relationship and other duties
- Confidentiality is EXTREMELY important. Must handle confidential material in an extremely discreet and professional manner
- Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations
- Meets designated deadlines and works effectively in a pressurized environment.
- Must have a professional phone manner and be able to interact with staff and clients in a professional manner
- Must be able to multi-task with little or no supervision
- Be able to prioritize when working for more than one person
- Have a “can-do” attitude. Be willing to do what it takes to get it done.
- BA or BS degree
- Ability to interface professionally with all levels of employees
- Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.
- Exceptional organizational skills are necessary to succeed in this position.
- Must be flexible and able to work extended hours.
- Please note this is a required in-office position.
Qualified candidates must have strong communication, written, and verbal skills. Strong attention to detail, exceptional follow-thru skills, and the ability to work in a fast-paced environment are a must!