Administrative Secretary 2A - 12 Month

JOB CATEGORY:                                Secretarial, Clerical
JOB TITLE:                                          Administrative Secretary 2A - 12 Month
JOB PURPOSE:                                  Perform essential functions to support student achievement and district operations

Job Description:

1. Provide Customer Service:
   a.   Answer phones
   b.  Verify, screen and greet visitors; maintain visitor logs as necessary
   c.  Maintain/stock office machines
   d.  Accurately and promptly respond to requests for information/assistance; exercise professionalism, independent judgement and discretion with all stakeholders
    
2. Maintain records and data essential to operate in accordance with federal, state and district rules and regulations:
   a.  Accurately process forms and documents
   b.  Prepare and maintain organized files and paperwork
   c.  Enter absences and maintain student and/or staff attendance records
   d.  May act as McKinney-Vento liaison to District Office
    
3. Manage Department Finance:
   a.  Maintain accurate bookkeeping, budgets and records
   b.  Process financial transactions accurately and promptly
    
4. Provide Support:
   a.  Determine priorities and coordinate workload to meet schedules and deadlines
   b.  Collaborate to resolve team/task challenges and issues
   c.  Good attendance record
   d.  Communicate effectively with other staff, students, families and other departments/agencies
   e.  Distribute mail and documents
   f.   Manage calendars and meeting logistics
   g.  Compose and maintain correspondence and reports
   h.  Maintain efficient inventory, ordering and distribution of supplies
   i.   May assist with substitute coverage
   j.   Assist with teacher/substitutes issues as needed
    
5. Preserve confidentiality:
   a.  Uphold stakeholder confidence and protect operations by keeping student, staff and district information confidential
   b.  Other duties as assigned
    
6. Technical Literacy
   a.  Maintain updated user expertise for required applications, databases and office machines
   b.  Seek and attend opportunities to improve user proficiency

 Databases and programs utilized on a daily basis:

PROGRAM                              REGULARLY                   OCCASIONALLY            RARELY/NEVER
MS OFFICE                                      X
ESCHOOL                                        X                                       X
NUMERA(TRACK-IT)                                                                X
DOE/IMS                                          X                                       X
FILEBOUND                                                                              X
FIRST STATE FINANCIAL (FSF)     X
DSC                                                  X
GOOGLE DOCS                                                                        X
SCHOOL DUDE                               X
SCHOOLOGY                                                                            X
PHRST                                                                                                                                X
DEEDS                                                                                                                                X



REQUIREMENTS:

External Applicants:
Completed Online Application via Join Delaware Schools
https://www.joindelawareschools.org/
Letter of Interest
Resume'
Three letters of reference

Internal Candidates:
Completed Online Application via Join Delaware Schools
https://www.joindelawareschools.org/
Letter of Interest
Resume'

Contact Information:
Tyler T. Downes, Principal
Alexis I. du Pont High School
50 Hillside Road, Wilmington, DE 19807
o: (302) 651-2626
e: [email protected] 


Closing Date: 7/2/26 at 11:59 PM