ORD Administrative Assistant - Fueling

Are you ready to take flight in a dynamic and fast-paced aviation industry

As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually

Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.”  We believe that our people are what differentiates us from our competition

At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.   Job Summary  Under limited supervision, operate computers to input data into files and databases

May undertake more complex tasks where necessary.  The expected pay rate is $27.00/hour

Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.  Your activities  Maintain high standards of integrity

Treat all individuals with fairness and respect and act in accordance with expressed standards

Maintain and display commitment to company values

Portray a high level of poise and confidence and maintain composure in all situations

Display a high level of self-discipline and motivation in all situations

Operate effective in an environment with frequent changes, as well as occasional stressful situations

Must work constructively in these situations while maintaining a positive attitude

People Communicate with all levels of the organization, customers and vendors in a professional manner

Maintain a high level of confidentiality

Work with applicants - obtaining information, arranging interviews and coordinate paperwork and information necessary for company's recruiting process

Coordinate listening opportunities

Communicate effectively, verbally and in writing as needed with employees, customers, vendors, and/or regulatory officials

Work effectively in a team environment within the shop to attain goals and deliver results

Foster a collaborative team environment within the shop, engaging other team members through the use of effective input and feedback

Prepare development goals in conjunction with supervisor/manager and work toward completion of these goals

Prepare measurable position goals and objectives to meet all position objectives, as well as company goals

Establish and maintain internal and external relationships and networks within the company

Business Keep office in an orderly and professional manner

Perform data entry for timely update of fleet management system and other business systems

Complete/process forms and documents to report shop activities

Perform orderly record keeping

Track, report and handle local petty cash funds, without error

Type letters, reports, memos and filing

Handle incoming and outgoing mail and express packages

Use Outlook calendar and e-mail for communication

Order and store breakroom supplies including coffee, soda and condiments for the shop

Order and maintain inventory of company and customer parts

Process invoices and accurately track spend

Order shop and office supplies, as needed

Pursue the company's business objectives

Pursue the priorities and urgency of the business activities for successful shop operations

Strategic Acquire and apply new and innovative approaches within the work group

Effectively translate ideas into actions within the work group and advance them within the company

Effectively contribute ideas and processes within the company to prepare for future changes, while maintaining current success and momentum

Advance change within the company, applying a disciplined approach to change; building commitment, and contributing to an environment where people take calculated risks

Your profile  Excellent oral and written communication skills; outgoing personality

Proficiency in Microsoft PowerPoint, Word, Excel and Outlook

Strong organization and administration skills

Strong-willed, professional, and friendly with a positive attitude

Proactive, planner with a bias toward action

General business knowledge required

Must be able to maintain absolute confidentiality and discretion

High School Diploma or GED. 1 - 2 years administrative office experience

Flexible work schedule What we offer 401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

While performing the duties of this job, the employee is regularly required to sit and talk or hear

The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl

The employee might occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds

Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success

We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status

Visit our website at https://careers.swissport.com to learn more about Life at Swissport

Join Swissport today and be part of a team that connects the world of aviation!