Facilities Administrator
Job Description
Lineage is the world's largest temperature-controlled industrial REIT and logistics solutions provider, with a global network of over 400 facilities, spanning 25 countries across North & South America, Europe and Asia-Pacific.
Working a Lineage is not just a job - it's an opportunity to innovate and put your mark on how food moves from the farm to dinner tables around the world. As a member of the Lineage team, you are a critical link in the food supply chain.
The Asia-Pacific region currently includes Australia, New Zealand, Vietnam, Sri Lanka and Singapore employing nearly 3000 team members.
Support the team that keeps the largest cold chain runningFacilities Administrator - support the Facilities Maintenance team nationally
We’re looking for a highly organised Facilities Administrator to support our national Facilities & Engineering team. This is a critical role ensuring maintenance operations run smoothly behind the scenes—through accurate admin, financial processing and contractor coordination.
This is a Mon-Fri, 7am to 3pm position.
If you thrive in a fast-paced, detail-oriented environment and enjoy working closely with operational teams, this is a fantastic opportunity to build your career with a global leader.
What you’ll be responsible for
Raising purchase orders and receipting in a timely manner
Processing invoices and following up with Finance where required
Maintaining accurate contractor records (insurances, permits, inductions, compliance docs)
Supporting Capex tracking and facilities budgets
Assisting with reporting and administrative support for the Facilities team
Ensuring all documentation and records are up to date and audit-ready
Working closely with operations, maintenance teams and external contractors
What we’re looking for
Extensive experience in an administrative role
Proven experience raising PO’s and processing invoices (essential)
Proficient data entry and attention to detail
Ability to manage multiple priorities and deadlines
Confident communicator with a customer-focused mindset
Impressive organisational and time management skills
Highly regarded
Experience in facilities, maintenance or logistics environments
Exposure to contractor management/compliance documentation
Proficient Microsoft Office skills (Excel, reporting)
Experience with systems such as WMS, TMS or finance systems
The Lineage Difference
Global, growing organisation with strong job security
Be part of a high-performing facilities and engineering function
Work across multiple sites and teams—no two days the same
Supportive and collaborative culture
Real opportunities for career development and progression
Our Values
At Lineage, everything we do is guided by Safety, Trust, Respect, Innovation and Bold thinking. We’re committed to creating a workplace where people feel valued, supported, and empowered to succeed.
Why Lineage?
Lineage is more than just a cold storage logistics business. We’re focused on being a vibrant, innovative and progressive employer where all our teams work safely, harmoniously and efficiently toward a common purpose - transforming the food supply chain to eliminate waste and help feed the world.
Lineage is dedicated to building a diverse, inclusive and authentic work environment and encourages applicants from all backgrounds to apply.