Senior Administrative Assistant - Administrative Services

Clerical/Technical Support Compensation Plan
Salary Range: $26.90 - $32.81 per/Hour
Shift Type: Full-Time
Wage/Hour Status: Non-Exempt
Reports To: Assistant Superintendent - Administrative Services
  

EMPLOYMENT BEGINS: As soon as possible 

PRIMARY PURPOSE:

• To effectively assist the Assistant Superintendent of Administrative Services by providing secretarial services in a confidential matter.

QUALIFICATIONS: 

Education/Certification:

• High School Diploma or equivalent

SPECIAL KNOWLEDGE/SKILLS:

• Knowledge of basic computer and keyboarding skills

EXPERIENCE:

• Prior secretarial experience at a school or administrative level
• Basic knowledge of school district operations

MAJOR RESPONSIBILITIES AND DUTIES:

• Office Manager � Order supplies for the department and oversee equipment management
• Greet visitors, school administrators, and staff
• Help lead and guide office staff in the Administrative Services Suite
• Answer telephones, take messages, route calls to appropriate personnel, and respond to inquiries while using professional discretion regarding confidential matters
• Demonstrate effective communication, public relations, and interpersonal skills
• Enter data in Skyward, Eduphoria, Munis, Google applications, etc.
• Issue requisition, supply, and purchase orders
• Work well with others, exhibit exceptional diplomacy, and maintain confidentiality
• Support the needs of the Administrative Services Division including Student Services, Health Services, Counseling Services, At-Risk, Transportation, Data Management, Special Education, and Safety and Security
• Manage the schedule of appointments for the Assistant Superintendent of Administrative Services and assist in maintaining the division calendar
• Maintain a filing system for reports, correspondence, and the MISD Policy Manual
• Assist in student enrollment, student transfers, and pre-k applications
• Manage multiple projects simultaneously
• Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES:

• none

WORKING CONDITIONS:

Mental Demands:

• Writing reports, business correspondence, and procedural manuals
• Interacting with the public and other staff and occasionally meeting multiple demands from several people
• Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form

Physical demands/environmental factors:

• Continuous typing
• Reaching with hands and arms and frequently repeating the same hand, arm, or finger motion
• Lifting/moving up to 10 lbs. such as supplies of copier paper
• Moderate noise level in the work environment

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.