This position is responsible for providing administrative support in the Accounts Payable, Accounts Receivable and Payroll areas at field level. Main functions will include data entry of all AP, AR, Payroll and Cost Budget changes. Additional duties may include Vendor Management, Invoicing, W-9 maintenance and general administrative duties. This role includes access to highly confidential information so discretion is required.

Essential Functions

• Set up all new vendors/subcontractors, ensuring each meets all BELFOR requirements
• Send out vendor packets, submit to Home Office and enter in JDE if approved
• Audit W-9s and Insurance Certificates periodically
• Receive and process invoices appropriately
• Ensure all invoices are posted and billings are completed
• Set up new customer information in accounting system
• Ensure all payroll is completed and submitted by deadline with appropriate approvals
• Create check requests and process for mailing when received
• Key in job changes, enter/update suppliers and update COI info into JDE
• Reconcile month end and year end tasks/reports
• Other projects and duties as assigned

Requirements

• Bachelor's degree in Accounting, Business or related field
• 1-4 years' experience in the accounting or finance field
• Advanced experience with MS Excel and MS Word
• Strong computer skills
• Ability to work within a team or independently as needed
• Strong written and verbal communication skills
• Attention to detail and keen sense of safeguarding other people's property and information
• Work under time constraints to meet specific deadlines

 

Physical Requirements

• Occasional lifting from 5-40 lbs, unassisted (from 0-15% of the time)
• Sitting for extended periods of time
• Manual dexterity needed for keyboarding and other repetitive tasks
• The ability to bend, crouch, or stand as necessary.

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

 

BELFOR Holdings is an Equal Opportunity Employer