Corporate Payroll and Accounts Payable Specialist

We are seeking a Corporate Payroll and Accounts Payable Accountant to oversee payroll processing and accounts payable administration for our multi-geography operations. This role requires a highly organized and detail-oriented individual with excellent communication skills to ensure timely and accurate payroll and AP functions. The successful candidate will thrive in a fast-paced environment and contribute to the efficiency and accuracy of our financial operations.

Key Responsibilities:

Payroll Administration:

• Manage and process semi-monthly payroll for employees across multiple geographies, ensuring compliance with applicable labor laws and company policies.
• Coordinate with HR to maintain accurate employee records, including tax forms, direct deposit details, and benefits deductions.
• Ensure proper and timely coding of payroll transactions, including allocations of shared service employees.
• Reconcile payroll-related accounts, resolve discrepancies, and prepare payroll reports for management.

Accounts Payable Administration:

• Oversee the full accounts payable process, from invoice receipt and coding to payment processing and vendor communication.
• Review, verify, and process vendor invoices in a timely manner, ensuring accuracy and compliance with company policies.
• Prepare weekly payment requests and payment runs to ensure timely disbursements.
• Reconcile vendor statements and resolve any payment discrepancies.

General Responsibilities:

• Maintain accurate financial records and documentation for payroll and accounts payable functions.
• Collaborate with internal teams, including HR, operations, and finance, to ensure smooth payroll and AP processes.
• Assist with month-end close processes, including reconciliations of payroll and AP accounts.
• Provide ad hoc financial reports and analysis as requested by the Accounting Manager or senior leadership.

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 3 years of relevant experience in payroll and accounts payable, preferably in a multi-location company.
• Proficiency in accounting software and payroll systems (experience with Sage Intacct, Paycom, ADP or similar systems is a plus).
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills to interact effectively with internal teams and external vendors.
• Knowledge of payroll regulations and AP best practices.

 

Work Environment:
This position is based in our Miami office and requires in-office presence at least 4 days per week to foster collaboration and efficiency.