Job Description
Company description Publicis Re:Sources is the backbone of Publicis Groupe, the world’s most valuable agency group. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 5,000+ employees in over 66 countries. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at. Website: https://www.publicisresources.com Overview MAIN PURPOSE: The main purpose of this role is to ensure that within the monthly timetables invoices are approved and paid within the deadlines, including staff expense claims, overseas payments, maintenance of all PO history and filing and settlements of all supplier/staff/client queries. The key Accountabilities are, but not limited to: Coordination with Agency, clients, suppliers and within ReSources team to resolve issues that will achieve target goals Ensure prompt resolutions of any account queries and disputes Ensure all vendor invoices received (media, non-media, expense claims) are booked in the ERP on the agreed timelines. Verify invoices, payment requests, and supporting documents for completeness and compliance. Ensure correct entry of payment data into the ERP or accounting system. All account queries and disputed to properly communicated with vendors, agencies, and within Resources internal team Processing of all staff expense claims against weekly timetable Payment of intercompany and overseas suppliers and RTCI’s Prompt and efficient handling of all supplier/staff/client queries Management of all filing requirements both written and online where appropriate. Supplier reconciliations within monthly timetable Payment of intercompany and overseas suppliers are within guidelines and on time Ensuring all internal record management is maintained to comply with all audit standards Support month-end closing activities related to accounts payable and payment processing. Payment of media and non-media suppliers are paid within the payment guidelines where corresponding client invoices must be paid and payment to be made to the suppliers are due in the system Validate payments carefully to prevent duplicate, incorrect, or unauthorized payments. Assist with process improvements and ad hoc finance projects as needed. Responsibilities Business Compliance: Ensure a sound understanding of and demonstrate commitment to and comply with all statutory legislation and Publicis Groupe Policies (Janus) relevant to your role and all activities undertaken in that role. Personal & Team Accountabilities: Actively develop and maintain strong working relationships with all Re:Sources personnel both at a interpersonal level and across all business processes within the wider business environment. Actively maintain communication and behaviour standards that foster a culture of strong customer and service excellence both within Re:Sources and across all customer and supplier organisations. Health and Safety: · Undertake all work in a safe manner and follow all company and workplace health and safety procedures · Identify new hazards and advise manager or workplace H&S representative/co-ordinator within 24 hours of identification. · Report incidents and accidents to manager or workplace H&S representative/co-ordinator as soon as possible Qualifications Experience/Qualifications 3-5 years of experience in AP role Worked in a fast paced high volume AP role will be a benefit Experience in media/advertising industry is an advantage but not necessary Knowledge Financial accounting knowledge, particularly in accounts payable Sound knowledge of Spreadsheet and analysis skills Skills (including technology) Knowledge of BCC systems Intermediate skills in Excel Attributes/behaviours Strong attention to detail within a high transactional environment across multiple agencies Ability to communicate in both written and oral form to ensure queries are understood and resolved within timeframes Ability to influence suppliers on process improvement and change management projects as appropriate A team player who understands that working independently to achieve key tasks supports and enhances team delivering to customers. Additional information
Experience/Qualifications 3-5 years of experience in AP role Worked in a fast paced high volume AP role will be a benefit Experience in media/advertising industry is an advantage but not necessary Knowledge Financial accounting knowledge, particularly in accounts payable Sound knowledge of Spreadsheet and analysis skills Skills (including technology) Knowledge of BCC systems Intermediate skills in Excel Attributes/behaviours Strong attention to detail within a high transactional environment across multiple agencies Ability to communicate in both written and oral form to ensure queries are understood and resolved within timeframes Ability to influence suppliers on process improvement and change management projects as appropriate A team player who understands that working independently to achieve key tasks supports and enhances team delivering to customers.
Business Compliance: Ensure a sound understanding of and demonstrate commitment to and comply with all statutory legislation and Publicis Groupe Policies (Janus) relevant to your role and all activities undertaken in that role. Personal & Team Accountabilities: Actively develop and maintain strong working relationships with all Re:Sources personnel both at a interpersonal level and across all business processes within the wider business environment. Actively maintain communication and behaviour standards that foster a culture of strong customer and service excellence both within Re:Sources and across all customer and supplier organisations. Health and Safety: · Undertake all work in a safe manner and follow all company and workplace health and safety procedures · Identify new hazards and advise manager or workplace H&S representative/co-ordinator within 24 hours of identification. · Report incidents and accidents to manager or workplace H&S representative/co-ordinator as soon as possible