Sr. Project Executive

Name of the Position: Sr. Project Executive

Company/OPCO: RWIN

Function/department: Projects

Reporting to: Manager- Projects

Location:Dahej

Role Summary:

The Senior Executive– Projects will be responsible for planning, executing, and delivering multiple projects at the Dahej factory. This role requires close coordination with the Project Manager and cross-functional teams to ensure projects are completed safely, on time, within scope, and within budget.

This position plays a critical role in driving project governance, managing stakeholders, and ensuring alignment with factory priorities and the organization’s strategic objectives.

Key responsibilities and activities include, but is not limited to:  

1. Project Planning & Execution

·        Review and interpret 2D/3D layouts and engineering drawings (civil, mechanical, utility, and process).

·        Update and modify AutoCAD drawings based on project requirements, site conditions, and change requests in coordination with internal teams and consultants.

·        Collaborate with design consultants to resolve drawing discrepancies and technical clarifications.

·        Develop detailed project execution plans, including schedules, milestones, and activity sequencing.

·        Plan and allocate resources effectively while prioritizing tasks to meet project timelines.

·        Monitor daily and weekly site progress against plans; identify deviations, risks, and bottlenecks, and implement corrective actions.

·        Coordinate closely with vendors, contractors, and internal stakeholders to ensure timely execution.

·        Lead and facilitate project meetings (internal and external), including preparation of agendas, documentation of Minutes of Meeting (MOM), and tracking closure of action items.

·        Ensure strong cross-functional collaboration with operations, maintenance, quality, and safety teams.

·        Proactively resolve site issues to maintain project timelines and quality standards.

2. Project Monitoring, Reporting & Documentation

·        Prepare and maintain daily, weekly, and monthly progress reports using MS Excel, Word, and MS Project.

·        Develop and present project dashboards, trackers, and status summaries for senior management on weekly/monthly basis.

·        Create impactful presentations for management reviews and project updates.

·        Maintain organized documentation of drawings, approvals, contracts, correspondences, and change management records.

3. Budget & Cost Management

·        Support preparation and management of project budgets, ensuring adherence to approved financial targets.

·        Track project expenditures and identify opportunities for cost optimization without compromising quality or timelines.

4. Risk Management

·        Identify potential project risks and develop mitigation and contingency plans.

·        Continuously monitor risks throughout the project lifecycle and take proactive measures to minimize impact.

5. Stakeholder Management & Communication

·        Provide regular updates on project progress, key milestones, risks, and issues to stakeholders and senior management.

·        Ensure effective communication and alignment across all project stakeholders.

6. Quality Assurance

·        Ensure all project deliverables meet defined quality standards and business requirements.

·        Conduct periodic quality checks and implement corrective and preventive actions where required.

7. Performance Monitoring & Continuous Improvement

·        Define and track key performance indicators (KPIs) to evaluate project performance.

·        Analyze performance data to identify trends, gaps, and improvement opportunities.

8. Compliance & Governance

·        Ensure adherence to company policies, safety standards, and regulatory requirements.

·        Maintain comprehensive and audit-ready project documentation across all project phases.

Communication & Working Relationships 

Reporting Lines

-         Project Manager- Dahej

Team Members

-         Executive - Projects

Cross Function Communication 

-         All Direct and Indirect Functions

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Personal qualities:  

Required Skills & Experience  

Skills & Experience – Essential 

• Project Management Expertise:

• Capital Management (CAPEX)

• Stakeholder Management

• Project execution & control

Skills & Experience - Desirable 

• Compliance & control

• Team Collaboration

• Collaborative

• Effective communication

• Proactive approach

 ROCKWOOL Group Values 

Ambition
We strive relentlessly for success

It all starts with ambition. Without ambition to drive things forward nothing happens. We believe we become a more successful company by being ambitious and setting big goals for ourselves, individuals and our teams. 

Responsibility
Be the Rock – today and tomorrow

Do not shy away from taking personal responsibility when facing challenges. Success is built in teams; remember to share the praise and to recognize individual and collective achievements. 

Integrity
Being honest and trustworthy

We never compromise our integrity for business results. 

Efficiency
Breaking constraints and maximizing output

Avoid extravagance and maximise the value of the resources available to you to get the biggest sustainable result. Define clear priority areas and direct resources accordingly. Identify what is most urgent and important for ROCKWOOL and take action on these issues first. 

Functional Competencies

• Project Management

• Project execution & control

• Analytical mindset

• Adaptability

• Financial Acumen

Behavioral Competencies

• Business Communication Skills (E)

• Presentation Skill (E)

• Learning Agility –(E)

• Time Management (P)

• Prioritize Planning (P)

• Negotiation

Other Requirements:

Education: Bachelor’s degree in mechanical engineering and professional certifications (e.g., PMP, PRINCE2) will be preferred.

Languages: English, Hindi

Other: Minimum 8-10 years of experience in Projects (Brownfield projects i.e. Plant infra, Machinery & Erection).

Knowledge of AutoCAD, MS office, MS Project etc..