Senior Payroll Specialist

At Atlantis Casino Resort Spa, we are more than just a premier destination for luxury gaming and hospitality in Reno, Nevada; we are creators of unforgettable moments. Our commitment to excellence shines through our exceptional gaming, exquisite dining, and indulgent spa services, all set in an inviting and sophisticated atmosphere. As a family-owned business, we prioritize nurturing lasting relationships with our guests and the community, ensuring that every interaction is warm, memorable, and tailored to foster a true sense of belonging.

Essential Duties and Responsibilities

Payroll Processing and Administration

• Processes payroll termination paperwork and prepares final pay and on-demand payroll checks in accordance with applicable federal and state requirements.
• Processes biweekly payroll checks in the Corporate Payroll Manager’s absence for all assigned company entities, including Monarch Black Hawk.
• Reviews, audits, and processes payroll-related employee data, including new hires, rehires, terminations, direct deposit information, record changes, deductions, and other payroll adjustments.
• Prepares and processes payroll check deductions, including uniforms, nylons, name badges, ID cards, and other approved deductions.
• Processes and inputs direct deposit application information and verifies accuracy prior to payroll processing.
• Performs all Time and Attendance payroll processes in the Payroll Assistant’s absence.
• Processes payroll-related check requests and prepares documentation for Accounts Payable, as needed.

Tips, Tokes, and Labor Reporting

• Prepares, balances, and processes weekly dealer toke paperwork for payroll payment.
• Prepares room service and banquet tip information and completes final payroll input.
• Prepares biweekly labor distribution reports and other payroll-related reports for management review.
• Reviews payroll data for accuracy, completeness, and compliance prior to final processing.

Compliance, Reporting, and External Requests

• Provides monthly payroll information to the U.S. Department of Labor, Bureau of Labor Statistics.

**Must adhere to all grooming standards, no "visible" tattoos/piercings or unnatural hair colors**

Atlantis Casino Resort Spa fosters a team working environment and an environment that is focused on Team Member recognition and appreciation. Some of the ways in which we accomplish this is by offering the following: 

• Comprehensive benefits (medical, dental, vision, supplemental coverage)
• 401K retirement savings plan + discretionary match
• Education Tuition Reimbursement Program
• Scholarship Opportunity
• Paid Vacation
• Holiday Pay
• Recreation /Fitness Discounts
• Weekly Resort Prizes
• Career Development and Training Workshops

• Completes employee welfare form requests, Social Security form requests, wage verifications, employment-related information requests, and similar documentation.
• Assists with biweekly payroll tax preparation, as needed.
• Supports compliance with federal, state, and company payroll requirements.
• Maintains payroll records and documentation in accordance with company retention and confidentiality standards.

401(k), Benefits, and Leave Support

• Processes biweekly and annual 401(k) files, including TRISAC file processing and uploads.
• Processes 401(k) loan information and performs required follow-up.
• Supports benefits and leave of absence paperwork processing and tracking.
• Works closely with Human Resources benefits representatives to ensure payroll-related benefit and leave information is accurate and timely.

Payroll Controls, Auditing, and System Support

• Serves as the primary backup resource to the Corporate Payroll Manager for all company payroll operations.
• Develops, maintains, and runs payroll queries to identify potential errors, discrepancies, inconsistencies, or irregularities.
• Produces regular audit reports to monitor payroll accuracy and support proactive issue resolution.
• Processes and audits new hire and rehire information to ensure accuracy of system input and employee file documentation.
• Processes and audits record changes entered by Human Resources.
• Performs file transfers to the bank to verify issued check information, including positive pay files.
• Executes payroll uploads, downloads, file transfers, and other required system processes.
• Recommends improvements to payroll procedures, controls, and reporting processes.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty with a high degree of accuracy, confidentiality, and professionalism. The requirements listed below are representative of the knowledge, skills, and abilities required.

Education and Experience

• Minimum of three years of related payroll, accounting, finance, or HRIS experience required.
• Two-year degree with coursework in accounting, finance, business, or a related field preferred.
• Prior experience processing multi-state payroll preferred.
• Experience in a gaming, hospitality, or multi-entity organization preferred.
• Experience serving as a backup to a payroll manager or processing full-cycle payroll preferred.

Certificates and Licenses

• No certifications required.
• Payroll certification, such as FPC or CPP, preferred but not required.

Technical Skills

• Advanced knowledge of payroll systems required; Infinium payroll system experience strongly preferred.
• Advanced Microsoft Excel skills required, including the ability to review, reconcile, and analyze large volumes of payroll data.
• Proficiency with Microsoft Word, Outlook, and related business software required.
• Ability to perform uploads, downloads, file transfers, ISERIES processes, and other payroll system functions.
• Ability to learn new software programs and payroll-related technology quickly.
• Experience developing or maintaining payroll queries, reports, or audit tools preferred.

Language and Communication Skills

• Ability to read and interpret payroll reports, payroll procedures, federal and state laws, company policies, and regulatory documents.
• Ability to prepare routine reports, correspondence, and documentation accurately and professionally.
• Ability to communicate effectively with employees, management, Human Resources, Finance, Benefits, and external agencies.
• Must maintain professionalism, discretion, and confidentiality when handling sensitive employee and payroll information.

Mathematical Skills

• Ability to calculate wages, overtime, retroactive pay, deductions, taxes, percentages, tip and toke payments, and other payroll-related amounts.
• Strong mathematical, reconciliation, and organizational skills required.

Reasoning and Problem-Solving Ability

• Ability to apply sound judgment and common sense to written and verbal instructions.
• Ability to identify, research, and resolve payroll issues accurately and timely.
• Ability to proactively recognize potential payroll errors or compliance concerns and recommend appropriate solutions.
• Ability to prioritize work, meet deadlines, and maintain accuracy in a high-volume payroll environment.

Key Competencies

• High attention to detail and accuracy
• Strong confidentiality and integrity
• Payroll compliance knowledge
• Analytical and audit-focused mindset
• Strong organizational skills
• Ability to meet strict deadlines
• Effective communication skills
• Problem-solving and follow-through
• Ability to work independently and as part of a team
• Ability to support payroll operations across multiple company entities

We believe that our people are at the heart of our success. By investing in our team through growth opportunities and robust training programs, we cultivate an environment of loyalty and pride. Our focus on building a talent ecosystem in collaboration with local institutions enables us to ensure that every experience at Monarch reflects the luxury and dedication we stand for. Join us in creating extraordinary experiences that inspire and elevate the spirit of hospitality.