Receptionist Cum Admin Executive

Farnell

Farnell, an Avnet company, is a global high-service distributor of technology products, services and solutions for electronic system design, maintenance and repair.

Job Summary:

Performs a variety of administrative support or specialized administrative duties for a department, region, site, group or individual executive including calendar maintenance and scheduling, phone responsibilities, greeting visitors, travel arrangements, expense reports, presentation preparation, meeting coordination, budget preparation and reporting, recordkeeping, and other activities.

Principal Responsibilities:

• Provides administrative support to organization/department. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens and directs incoming calls, visitors, mail and email.
• Maintains files, records, calendars and diaries.
• May arrange business travel, coordinate meeting arrangements, and/or track expenses.
• Serves as a liaison between executives, managers, staff, customers and visitors.
• Researches and summaries complex information in preparation for meetings and special projects
• May draft responses to correspondence, researches and compiles information for special projects, or prepare reports as required.
• Other duties as assigned.

Job Level Specifications:

• Acquired and applies working knowledge of the organization, job, practices and procedures to be proficient in all aspects of job.
• Performs functions semi-routine in nature and recognizes the need for occasional alternative solutions.
• Work is performed independently, with minimal supervision. Able to establish priorities and manage time to complete work.
• Collaboration with other departments or teams may be required to perform role. May frequently respond to requests from others, internally or externally.
• Impact of decisions may affect the department. Errors may result in loss of time, resources and/or customer satisfaction.

Work Experience:

• Typically requires a minimum of two years of related experience.

Education and Certification(s):

• High School Diploma or equivalent

Distinguishing Characteristics:

• Provides administrative support to a department, region, site, or group.
• Knowledge of MS Office Suite products including Excel, Word and PowerPoint as appropriate for the job level.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.