Administrative Assistant - Part Time

Job Id:  1103-26.V.08 # of Openings:  1

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• Answering phones
• Daily Reconciliation and transmitting files utilizing company specific software.
• Scan Checks to Bank Daily.
• Assist in-house customers.
• Order office supplies.
• Check daily invoices for overage or shortages and follow through with payment or collection with salesman. Follow-up daily until cleared. Notify accounting department of any shortages/overages on Daily Control Sheet.  Forward control sheet to accounting department.
• Record any return checks. Inform the salesman about the required collection and report it to the VA ABC Board. Make deposits when they have been collected. Keep a record showing what has been collected. After there have been two returned checks on an account, let the Sales Director, Salesman, and Accounts Receivable Specialist know to put them on a cash only basis.  Keep NSF control sheet up to date and submit to accounting first day of month.
• Check daily invoice register and pull appropriate charge invoices and DSD sheets.
• Audit customer ABC License on the VA ABC website to ensure delivery to only licensed customer sites.  If an account does not have a current license at the end of the month, report it to Sales and Delivery Management.
• Distribute employee uniforms. Manage sizes at warehouse and submit request for more when needed. 
• Print out of code sheets bi-weekly and distribute to managers.
• Adheres to strict safe working practices, VED Safety Guidelines, rules, regulations, corrects obvious hazards immediately or reports to supervisor if not immediately correctable.
• Maintain a positive working relationship with other departments.

• Must be able to perform the essential functions of the job.
• High school equivalency required, preferred bachelor’s degree in business or related.
• Must possess MS Word, Excel, PowerPoint, Microsoft Outlook and specific company software capabilities.
• Must be able to navigate the Internet and various propriety websites. 
• Must be able to manage multiple tasks simultaneously.
• Must be available to work flexible hours.
• Must have the ability to communicate, utilizing the English language in verbal and written form.
• Must be able to use basic math skills including addition, subtraction, multiplication and division to balance all monetary transactions as necessary.