Executive Assistant, AI Group

What's the opportunity?

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support 2 VPs within RBC's AI Group in Toronto. This is not a traditional administrative role — you will be a critical operational partner helping leaders navigate complex executive relationships, keep a fast-growing team running smoothly, and ensure that preparation and follow-through on high-stakes engagements are never left to chance.

Your responsibilities will include:

• Executive scheduling & logistics: Managing complex calendars for 2 VPs, including coordinating meetings with senior executives (SVP+) across RBC's Lines of Business and Functions — anticipating scheduling sensitivities and ensuring appropriate prep time is built in

• Engagement preparation & follow-up: Proactively ensuring that relevant team members meet with VPs ahead of senior executive engagements to align on context, materials, and objectives; tracking action items and follow-ups post-meeting

• Team management support: Supporting onboarding for new hires, coordinating performance review cycles, organizing team events, and helping maintain the operational rhythm of a growing team

• Cross-team coordination: Partnering with other EAs across the AI Group and broader RBC to organize discussions, coordinate prep across multiple stakeholders, and ensure seamless logistics for cross-functional meetings

• Communications & documentation: Preparing and editing correspondence, presentations, and other documents; handling confidential and sensitive information with discretion

• Travel & expense coordination: Arranging travel and managing expense reporting in line with RBC policies

• Employee engagement: Supporting activities that build team culture — social events, offsites, coffee chats, and other connection opportunities

You're our ideal candidate if you:

Must Have:

• 3+ years' experience as an executive assistant supporting senior executives in a fast-paced, dynamic environment

• Exceptional organizational skills with proven ability to manage complex calendars, coordinate across multiple senior stakeholders, and juggle competing priorities independently

• Strong judgment and ability to anticipate executives' needs — particularly around preparation for high-stakes meetings

• Comfort operating as a connector across teams — coordinating with direct reports, peer EAs, and senior leaders to keep things moving

• Exceptional written and verbal communication skills

• Full proficiency with Microsoft Office and Adobe

• Collaborative, team-oriented mindset with a "no task too small" attitude and demonstrated initiative

Nice to Have:

• Knowledge of relevant RBC policies and procedures (e.g., Workday, expense guidelines, travel policy)

• Previous experience supporting leaders in technology, consulting, or AI-focused organizations

• Experience supporting a team that engages regularly with C-suite or EVP+ stakeholders

What's in it for you:

• Be at the centre of AI transformation at one of Canada's largest financial institutions

• Work closely with senior leaders shaping a newly formed, high-impact function within RBC's AI Group

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock options where applicable

• Leaders who support your development through coaching and managing opportunities

• Ability to make a difference and lasting impact from a local-to-global scale

About the AI Group:

RBC's AI Group is the AI accelerator for RBC, with a focus on driving the shift from early-stage AI projects to scaled, client outcomes that amplify the impact of RBC's people. In addition to helping scale the biggest AI opportunities at RBC, the AI Group is responsible for advancing research into emerging use cases across generative and agentic AI, while maintaining expertise in security, responsible AI and regulatory expectations.

Inclusion and Equal Opportunity Employment

RBC is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations during the application process are available upon request.

#LI-POST

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

RBC WATERPARK PLACE, 88 QUEENS QUAY W:TORONTOTorontoCanada37.5Full timeTECHNOLOGY AND OPERATIONSRegularSalaried2026-06-212026-07-31

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.