Job Description
Overview WELCOME TO SITA At SITA, we keep airports moving, airlines flying smoothly, and borders open. Our technology and communication innovations power the success of the global air travel industry. You'll find us in 95% of international airports, working closely with over 2,500 transportation and government clients. Each partnership brings unique challenges, and we thrive on delivering fresh solutions and cutting-edge tech to keep operations running like clockwork. We don't just move the world forward-we're proud to be recognized as a Great Place to Work® by 79% of our employees and certified in most of our growing locations. Here, we feel empowered, supported, and inspired to grow. Are you ready to love your job? The adventure begins right here, with you, at SITA. ABOUT ROLE & TEAM You are responsible for the day-to-day management of the department's budget, purchase orders, and supplier invoices, ensuring accurate financial tracking, timely payments, and compliance with internal controls. In addition, the role provides light project management support to oversee the transition of services from one external provider to another, ensuring continuity, quality, and adherence to agreed timelines and budgets. WHAT YOU'LL DO 1. Budget Management Support the preparation, monitoring, and reforecasting of the departmental/operational budget. Track actuals vs. budget on a monthly basis, identify variances, and provide clear commentary to management. Maintain accurate budget documentation for audit and internal control purposes. 2. Purchase Orders (PO) Management Create, review, and process purchase orders in the ERP system (e.g., Oracle, SAP, Coupa). Ensure POs are properly approved, coded, and aligned with budget allocations. Monitor open POs, follow up on goods/services receipts, and manage PO closures. Act as the first point of contact for internal stakeholders on PO-related queries. 3. Supplier Invoice Processing Review incoming supplier invoices for accuracy, PO matching, and compliance with contractual terms. Coordinate with Accounts Payable to ensure timely processing and payment. Resolve invoice discrepancies with suppliers and internal teams. Maintain a clean supplier ledger; support month-end accruals and reporting. 4. Supplier & Vendor Coordination Serve as an operational contact for key suppliers on financial and administrative matters. Ensure supplier master data is accurate and up to date. Support contract renewals and termination, onboarding of new vendors, and compliance checks (KYC, tax, GDPR). 5. Light Project Management – Service Transition Support the transition of services from an outgoing provider to a new provider, ensuring minimal disruption to operations. Coordinate transition activities: kick-off meetings, knowledge transfer sessions, milestone tracking, and status reporting. Maintain a transition plan (RACI, timelines, deliverables, risks, and dependencies). Track transition-related costs and ensure alignment with the approved budget. Escalate risks and issues to the project sponsor in a timely manner. Document lessons learned and support post-transition stabilization. 6. Reporting & Continuous Improvement Produce clear, structured reports for management on budget performance, PO status, and transition progress. Identify opportunities to streamline procurement and invoicing processes. Qualifications WHO YOU ARE Bachelor's degree in Finance, Accounting, Business Administration, or a related field. 3–6 years of experience in a similar role combining budget management, procurement, and supplier invoicing. Prior exposure to service transition, vendor change, or outsourcing projects is a strong plus. Solid understanding of P2P (Procure-to-Pay) processes and internal controls. Experience with ERP systems (Oracle or equivalent) and procurement tools. Advanced Excel skills; familiarity with reporting tools (Power BI, OneStream, etc.) is a plus. CORE COMPETENCIES Analytical mindset with strong attention to detail. Organized and structured, able to manage multiple priorities and deadlines. Strong communication skills, comfortable interacting with finance, business stakeholders, and external suppliers. Project coordination skills – able to plan, track, and follow through on deliverables. Proactive and solution-oriented, with the ability to anticipate and mitigate risks. Integrity and discretion when handling financial and contractual information. Languages Fluent in English (working language). WHAT WE OFFER We're all about diversity. We operate in 200 countries and speak 60 different languages and cultures. We're really proud of our inclusive environment. Our offices are comfortable and fun places to work, and we make sure you get to work from home too. Find out what it's like to join our team and take a step closer to your best life ever. 🏡 Flex Week: Work from home up to 2 days/week (depending on your team's needs) ⏰ Flex Day: Make your workday suit your life and plans. 🌎 Flex-Location: Take up to 30 days a year to work from any location in the world. 🌿 Employee Wellbeing: We have got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health - a personalized platform that supports a range of wellbeing needs. 🚀 Professional Development: At SITA, we believe growth fuels innovation. Our learning ecosystem offers access to world-class platforms and programs designed to help you thrive. From LinkedIn Learning, Microsoft's Enterprise Skills Initiative, and Airport Council International -available to all employees-to specialized solutions like Pluralsight for technology upskilling, Harvard Business Publishing for people leadership, Stanford for strategic development and many others, we align learning opportunities with your Development Plan and our business priorities. Your development journey is supported every step of the way. 🙌 Competitive Benefits: Competitive benefits that make sense with both your local market and employment status. SITA is an Equal Opportunity Employer. We value a diverse workforce. In support of our Employment Equity Program, we encourage women, aboriginal people, members of visible minorities, and/or persons with disabilities to apply and self-identify in the application process.
WHO YOU ARE Bachelor's degree in Finance, Accounting, Business Administration, or a related field. 3–6 years of experience in a similar role combining budget management, procurement, and supplier invoicing. Prior exposure to service transition, vendor change, or outsourcing projects is a strong plus. Solid understanding of P2P (Procure-to-Pay) processes and internal controls. Experience with ERP systems (Oracle or equivalent) and procurement tools. Advanced Excel skills; familiarity with reporting tools (Power BI, OneStream, etc.) is a plus. CORE COMPETENCIES Analytical mindset with strong attention to detail. Organized and structured, able to manage multiple priorities and deadlines. Strong communication skills, comfortable interacting with finance, business stakeholders, and external suppliers. Project coordination skills – able to plan, track, and follow through on deliverables. Proactive and solution-oriented, with the ability to anticipate and mitigate risks. Integrity and discretion when handling financial and contractual information. Languages Fluent in English (working language). WHAT WE OFFER We're all about diversity. We operate in 200 countries and speak 60 different languages and cultures. We're really proud of our inclusive environment. Our offices are comfortable and fun places to work, and we make sure you get to work from home too. Find out what it's like to join our team and take a step closer to your best life ever. 🏡 Flex Week: Work from home up to 2 days/week (depending on your team's needs) ⏰ Flex Day: Make your workday suit your life and plans. 🌎 Flex-Location: Take up to 30 days a year to work from any location in the world. 🌿 Employee Wellbeing: We have got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health - a personalized platform that supports a range of wellbeing needs. 🚀 Professional Development: At SITA, we believe growth fuels innovation. Our learning ecosystem offers access to world-class platforms and programs designed to help you thrive. From LinkedIn Learning, Microsoft's Enterprise Skills Initiative, and Airport Council International -available to all employees-to specialized solutions like Pluralsight for technology upskilling, Harvard Business Publishing for people leadership, Stanford for strategic development and many others, we align learning opportunities with your Development Plan and our business priorities. Your development journey is supported every step of the way. 🙌 Competitive Benefits: Competitive benefits that make sense with both your local market and employment status. SITA is an Equal Opportunity Employer. We value a diverse workforce. In support of our Employment Equity Program, we encourage women, aboriginal people, members of visible minorities, and/or persons with disabilities to apply and self-identify in the application process.