Pre-Owned Vehicle Administrator

BMW of Warwick is looking for a knowledgeable and friendly Pre-Owned Vehicle Administrator to join our dealership team and deliver extraordinary customer experiences.

The Pre-Owned Vehicle Administrator / Assistant to the Pre-Owned Manager plays a critical role in supporting the daily operations of the pre-owned department. This position is responsible for inventory management, vehicle merchandising, pricing support, reconditioning oversight, quality control inspections, and ensuring all pre-owned inventory meets dealership/Company standards for presentation, accuracy, and profitability.

Key Responsibilities:

Inventory Management & Vehicle Processing

• Manage and track pre-owned vehicle inventory from acquisition through retail sale or wholesale disposition.
• Ensure all vehicle information is accurately entered and maintained in dealership systems.
• Monitor vehicle processing timelines and provide regular inventory status updates to management.
• Coordinate vehicle movement throughout the reconditioning and merchandising process.

Vehicle Inspections & Quality Control

• Conduct thorough inspections of trades and purchased vehicles to determine status of retail or wholesale eligibility.
• Perform final quality inspections upon completion of reconditioning to ensure vehicles meet dealership standards.
• Identify and communicate any deficiencies requiring additional attention before vehicles are offered for sale.
• Maintain inventory presentation standards throughout the lot.

Vehicle Merchandising & Online Listings

• Create and maintain accurate vehicle descriptions for online listings.
• Ensure all inventory is properly photographed, merchandised, and advertised across all platforms.
• Verify pricing, specifications, features, and vehicle information for accuracy.
• Monitor online inventory presence and update listings as needed.

Pricing & Inventory Support

• Assist with vehicle pricing strategies utilizing market data and dealership tools.
• Monitor market trends and inventory aging to support inventory turn objectives.
• Work closely with management to identify pricing adjustments and merchandising opportunities.

Reconditioning & Vendor Coordination

• Utilize dealership tools and systems, including Recon-Vision and inventory management tool V-Auto.
• Monitor reconditioning progress and ensure timely completion of repairs and services.
• Coordinate with service, detail, body shop, and transportation vendors as necessary.

Lot Management & Vehicle Logistics

• Maintain vehicle lot organization and appearance according to dealership and company standards.
• Ensure vehicles are properly displayed and readily accessible for consumers and sales depts.
• Transport and position vehicles throughout the dealership property and designated storage locations.
• Coordinate vehicle transfers between departments, locations, and vendors.

Administrative Duties

• Maintain accurate records, reports, and inventory documentation.
• Support management with inventory analysis and reporting.
• Assist in implementing dealership policies and procedures related to pre-owned operations.
• Perform additional duties as assigned by management.

Qualifications

• Automotive dealership experience preferred, particularly in pre-owned vehicle operations.
• Strong organizational and time-management skills.
• Attention to detail and commitment to quality standards.
• Proficiency with dealership management systems and inventory tools.
• Strong communication and teamwork skills.
• Valid driver's license with an acceptable driving record.
• Ability to operate and move vehicles safely.

Physical Requirements

• Ability to stand, walk, bend, and move vehicles throughout the workday.
• Ability to work outdoors in varying weather conditions.
• Ability to drive and park vehicles safely on dealership property.

This role is ideal for an individual who thrives in a fast-paced automotive environment and is passionate about maintaining inventory quality, presentation, and operational excellence.

APPLY WITH US!

If you are ready for a rewarding career with competitive compensation and benefits, and opportunities to excel and advance, consider joining the Penske Automotive Group organization. Our interview process typically includes a phone interview, several in-person interviews, background check, reference check, driving record review and a drug screen. Be a part of the best customer experience team in the automotive industry... apply with us today!

Penske Automotive Group is an equal opportunity employer and maintains a drug- and alcohol-free workplace. Some positions may require applicants to possess a valid driver's license and have a good driving record.