Staff - Non Union

Job Category

M&P - Service Unit Director

Job Profile

SUD - Facilities Management, Level I

Job Title

Director, Capital Planning and Development

Department

UBCO | Senior Leadership | VP Finance and Operations

Compensation Range

$11,705.58 - $18,265.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

July 6, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is subject to the satisfactory completion of required background checks

Job End Date

Ongoing

This position is subject to the satisfactory completion of required background checks.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Director, Capital Planning and Development Okanagan is responsible for leading and managing the campus Capital Planning and Development function, which includes long term capital planning, project planning, design, construction, renewal and renovation of campus facilities and physical infrastructure. The scope of responsibilities covers all institutional facilities, also including Student Housing and Athletics. Individual projects range in size up to $150 million. The Director, Capital Planning and Development Okanagan reports jointly to the Associate Vice-President (AVP), Finance and Operations (Okanagan) and the Associate Vice-President (AVP) Facilities (Vancouver). Locally this position works extensively with UBC Okanagan Directors for Campus Planning and Campus Operations and Risk Management (CORM). As a part of the UBC system this position works with the UBCV Facilities team. Additionally, this position works with campus stakeholders including the UBCO Executive, UBCO Student Leadership, Academic leadership and departments, UBC Properties Trust, Treasury, Development and Alumni Engagement Office, Sustainability, IT Services, Student Housing & Hospitality Services and Athletics to create great spaces for people to teach learn, live, conduct leading edge research, and enjoy the life of the campus community.

This position is responsible for ensuring that processes, procedures and policies are followed and align with Vancouver campus for Okanagan activities, where appropriate.

The Director, Capital Planning and Development Okanagan is responsible for the following functions on the UBC Okanagan campus:
- Capital Planning & Strategic Project Development,
- Facilities Planning,
- Project Services.

Additionally, the Director, Capital Planning and Development Okanagan has responsibility for the development of the campus Capital Plan that is aligned and integrated into the overall UBC Capital Plan developed and maintained by the Director, Capital Planning & Development (Vancouver).

Organizational Status

Working autonomously under the joint executive direction of the AVP Finance and Operations and the AVP Facilities. The Director, Capital Planning and Development Okanagan is a member of the Okanagan Finance and Operations leadership team and participates as a member of the AVP Facilities leadership team in Vancouver. Participates in the development and implementation of strategic and long-term plans to ensure effective delivery of facilities, and infrastructure projects for the Okanagan campus. Works closely with the Okanagan AVP’s and their direct reports, as well as the Okanagan Provost, Deans, Faculty Administrators, Department Directors, and UBC Properties Trust. The Director is directly responsible for providing leadership to the Okanagan Associate Director, Facilities Planning and the Okanagan Associate Director, Project Services and administrative support.

The Director, Capital Planning and Development Okanagan works closely and collaboratively with the Director of Campus Planning and the Director of Campus Operations & Risk Management within the AVP, Finance and Operations Okanagan leadership team.

System wide they are responsible to the AVP Facilities and works collaboratively with their direct reports within the AVP, Facilities leadership team. The AVP Facilities is responsible for the system-wide policies and procedures relating to capital and infrastructure project development to ensure consistency and alignment across both campuses. The Director, Capital Planning and Development Okanagan works closely with the AVP Facilities and the Director of Capital Planning Vancouver to implement and oversee these policies and procedures on the Okanagan campus as well as inform and influence how these are developed or revised system wide.

Work Performed

1.0 Capital Program Planning
Formulates and maintains a campus Capital Priorities Strategy which aligns with the campus short and long-term planning documents such as the UBCO Campus Master Plan and Climate Action Plan. This Strategy is developed within the context of the University s Strategic Plan and working with the UBC Okanagan Leadership and the AVP Finance and Operations team and with input from key stakeholders. The Strategy sets out and prioritizes Capital Planning and Development projects required to achieve University objectives, determines life-cycle cost requirements associated with each project, identifies proposed funding sources and financing requirements, and identifies critical issues to be addressed in order to achieve the overall Strategy.
Prepares updates and reports as required for Okanagan capital priorities and projects which becomes included in system wide capital planning and reporting to the UBC Executive and Board of Governors.

2.0 Project Development
Within the UBC project development process and UBC policy, develops and maintains an effective project development process and necessary policies for capital projects and an organizational structure that reflects the campus needs for capital development and prescribes the authority and responsibilities of staff as they relate to the accomplishment of objectives.

Specifically performs, or ensures performance, of the following duties:
- Leads the process to identify the physical capital needs, and formulates plans to address them, in cooperation with Campus Planning, Campus Operations and the campus’s senior academic and administrative leadership.
- Prepares and may present project reports and proposals for approval to the Okanagan campus executive leadership, the UBC Executive and Board of Governors under the direction and guidance of the AVP Finance and Operations Okanagan and the AVP Facilities Vancouver.
- Coordinates with UBCO Financial Services, UBCO leadership, the Development and Alumni Engagement Office, Treasury and on funding and financing for capital projects.
- Coordinates with Campus Planning to address land use and permitting issues associated with capital projects including project siting, conformance with Campus Plan, and compliance with UBC Land Use Rules, City of Kelowna and the Regional District of the Central Okanagan.
- Coordinates with Campus Operations to ensure life-cycle cost, technical requirements, owners project requirements, and operational issues are properly addressed in capital projects.
- Assigns project manager for capital projects, generally UBC Properties Trust for large new building projects and Project Services for projects involving renovation and renewal of existing facilities that typically require professional project management and expertise in contract or consultant management.
- Oversees project governance through steering committee structure to ensure effective decision-making on individual capital projects.
- Responsible for operational liaison with UBC Properties Trust project managers for capital projects assigned to them. Works with project management staff to ensure projects are delivered on time, on budget and at an appropriate level of quality.
- Works with Campus Operations to facilitate effective building commissioning and project turnover processes.
- Ensures that new and renovated facilities meet University objectives for functionality, reliability, sustainability, maintainability and achievement of minimum life-cycle cost.
- Undertakes post-occupancy evaluation of capital projects to ensure that project functional and performance objectives are achieved in cooperation with Campus Planning and Campus Operations.
- Communicates project results to AVP Finance and Operations, AVP Facilities , UBC Executive and UBC Board of Governors

3.0 Facilities Planning
Ensures the following facilities planning activities are effectively carried out to support Okanagan campus objectives:
- Leads the facilities and space planning services for the entire campus including Faculties, Administrative and Ancillary departments
- Supports the campus Strategic Space Committee in decision making and providing data/information to that committee and campus leadership.

- Prepares feasibility studies and cost estimates
- Develops project business cases for application for government funding
- Maintains campus space inventory and administers space use policies
- Develops strategies to ensure efficient and effective usage of building space
- Supports new and renovated facilities compliance with BC University space standards where appropriate
- In cooperation with the Director of Campus Operations and Risk Management, maintains records pertaining to campus buildings and infrastructure including permits, building and utilities drawings, and maintenance manuals and records

4.0 Project Services
Directs all projects handled by Project Services through the Associate Director, Project Services, including renovation projects that typically require professional project management and expertise in contract or consultant management and major facility renewal projects.. This includes assisting clients with feasibility planning, cost estimating, design, regulatory and construction work required to complete these projects.

5.0 Service Quality
Ensures the provision of timely and effective support to the Administration, Deans, Faculty Administrators, and Ancillary Unit Heads relative to capital planning and development, facilities planning, and project management services.

Maintains a strong service orientation in the Department by ensuring that open and effective two-way communications exist between Capital Planning and Development and the Administration, Deans, Faculty Administrators, Ancillary Unit Heads, City of Kelowna and UBC Properties Trust.
Ensures an effective project follow-up assessment process is in place to evaluate the services provided by Capital Planning and Development and UBC Properties Trust and overall satisfaction with individual projects.

6.0 Team Building
Develops and maintains a strong and motivated team that is accountable Capital Planning and Development services and results and ensures that all its activities and support are consistent with the mission, vision, goals and objectives of the University.

Ensures a high quality of personnel in the Department through effective staff selection, appraisal, promotion, succession planning, and retention programs.

Encourages employees to identify innovative approaches to enhance Capital Planning and Development services and performance.

7.0 Internal Relationships
As a Director, develops strong relationships across the campus and University including the Okanagan Executive, AVP Finance and Operations team, Deans, Unit Heads, and faculty members.
Works Directly with UBC Properties Trust staff in the Capital Planning and Development processes.

As a part of the UBC system, is a part of the AVP Facilities leadership team in Vancouver, integrating and coordinating Okanagan activities with Vancouver counterparts.

Supports the AVP Facilities and the AVP Finance and Operations with reporting to the UBCO Executive, the UBC Executive and the Board of Governors as necessary. As requested, sits as a member of University committees and task forces.

8.0 External Relations
Supports Campus Planning and Campus Operations in their relationships with officials of the Ministry of Post-Secondary Education & Future Skills, the City of Kelowna, the member groups of the Okanagan Nation Alliance, the property development and construction community, property management organizations and other institutions and organizations with an interest in furthering the interest of the University's Capital Planning and Development.

9.0 Trends in Capital Planning and Development
Keeps abreast of information as it relates to Capital Planning and Development, facilities planning, project management, sustainability and facility life-cycle cost. Identifies new and innovative approaches that could be implemented at the University of British Columbia.

Consequence of Error/Judgement

The position is critical to the success of the campus Capital Planning and Development and the services that it provides. The Director is accountable to the AVP, Finance and Operations and the AVP Facilities, for the planning, design, construction, renewal and renovation of campus facilities and physical infrastructure. The Director must apply judgment, leadership, tact and discretion due to the broad and extensive implications for the success of Capital Planning and Development in the areas of strategic, operational, financial and human resource management. Decisions impact the reputation of Capital Planning and Development across campus and with the community. The consequence of decisions could result in incomplete or delayed major capital projects, cost overruns, funding shortfalls delays and inconveniences for users, wasted materials, human resources consequences, and legal consequences.

Supervision Received

Works under the leadership and direction of the Associate Vice-President Finance and Operations, Okanagan and the Associate Vice-President Facilities.

Supervision Given

This position directly supervises the Associate Director, Facilities Planning, and the Associate Director, Project Services, Administrative Support as well as indirectly supervises approximately 5 Capital Planning and Development employees.

Minimum Qualifications

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

A university degree in Engineering, Architecture, Community Planning, Urban Planning or Business is required. A Master of Business Administration would be an asset. A minimum of 10 years senior management experience in capital development, project management or facilities planning. Eligible for membership in the appropriate provincial professional association and therefore qualified for professional registration as an Engineer (Engineers & Geoscientists BC) or Architect (Architectural Institute of British Columbia).

Comprehensive knowledge of capital planning and budgeting, capital planning and development processes in an institutional setting, facility planning, project management, contract, administration, and construction management.

Experience in preparing and presenting information at the Board and Executive level to assist in decision-making.

Strong communication skills to effectively represent issues and options to the campus community.
Thorough understanding of relevant government departments and ability to maintain relations with them.

The ability to demonstrate leadership and motivate staff through empowerment. Strong interpersonal and oral and written communication skills, emphasizing listening, and negotiating; bargaining, compromising, and conciliation; ability to summarize needs, determine priorities and necessities.

Demonstrated leadership and organizational abilities; mature judgment, ability to make decisions under time constraints, managing risk and uncertainty, multi-tasking, and ability to set priorities.
Knowledge and skills in financial planning, project development and management, and facilities administration.

Advanced level computer skills, specifically with MS Windows programs.