Administrative Supervisor
Job Description
Who We Are:
ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.
Description:
ATCO Frontec is seeking an Administrative Supervisor to join our team at ATCO Fire Prevention Services in Calgary, AB.
The Administrative Supervisor is responsible for overseeing daily administrative operations, ensuring the accuracy of financial and timekeeping records, and providing leadership and direction to the administrative team. This role plays a key part in optimizing processes, maintaining service standards, and supporting overall operational effectiveness.
The expected salary range for this role is $72,000-$82,000, depending on experience and qualifications.
Where We Work and Live: This position will be based on-site in our office in Calgary, AB.
Responsibilities:
Supervise, mentor, and support the administrative team in day-to-day operations
Assign and prioritize workload to ensure efficiency and service delivery
Provide training, guidance, and performance feedback to team members
Foster a collaborative and accountable team environment
Oversee front desk operations including phone handling, customer service, and office supply management
Ensure accurate review, coding, and approval of invoices for processing
Oversee purchase order tracking and issuance of receipts
Review and approve client quotes and invoices prepared by the team
Coordinate and oversee travel arrangements (accommodations, flights, and vehicle rentals)
Ensure participation and readiness for internal and external audits
Oversee the collection, verification, and submission of timesheets
Ensure accurate tracking of employee hours and leave within time management systems
Monitor accounts payable/receivable processes and support financial accuracy
Monitor administrative workflows and identify opportunities for efficiencies and continuous improvement
Maintain and ensure accuracy of physical and electronic filing systems
Oversee meeting coordination, including minutes and action tracking
Provide reporting and administrative support to the management team
Act as a key point of contact between operations and administration
Provide ad hoc support to office staff and operations as required
Qualifications:
Minimum 4 years of experience in office administration, including scheduling, customer service, and general office duties
Minimum 1-2 years of supervisory experience overseeing teams
High school diploma or equivalent required; post-secondary education in a related field is an asset
Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams
Experience with timecard entry, accounts payable/receivable, and ordering parts
Strong communication skills, both written and verbal; comfortable speaking in front of a team
Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines
Self-motivated, adaptable, and a collaborative team player with a willingness to learn
Ability to work on-site at the designated office location
Understanding of business operating systems and general office technology
We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.
Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.
By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.