Facilities Associate

Job Description Summary

Responsible for the operational functionality, security, and maintenance of facilities, including planning installations, managing equipment upkeep, and supervising staff. Handle tasks utilities consumption review, office space allocation, insurance plans, service contracts, and financial record keeping.

Summary of the Position:

The Facilities Associate will be responsible for assisting with the day to day operations of the Pittsburgh and satellite offices. This position will report to the Facilities Manager. The Facilities Associate will be responsible for maintaining the facilities and keeping them in safe operating condition.

Primary Functions of the Position:

• Daily tour of premises to ensure cleanliness and all equipment is in working condition.
• Assists with establishing accounts with outside vendors such as FedEx, USPS, Office Suppliers, and Furniture vendors.
• Coordinate the ordering of supplies for the Pittsburgh Office and satellite locations as needed.
• Placing work orders with the property management team and working closely with the property management team to ensure the office work orders are completed.
• Coordinate with building security for employee identification badges, security issues and annual fire drills.
• Assemble office furniture and equipment (desks, tables, chairs, file cabinets, etc.).
• Reviews and processes invoices from suppliers.
• Stocking of kitchens and copy rooms, including resupply and inventory.
• Cleans and assists with the upkeep of the facilities.
• Assists with special projects as assigned by the Facilities Manager.
• Other duties as assigned.

Education and Experience Requirements:

• High School Diploma or equivalent required
• 1-3 years of work experience; facilities management experience preferred

Essential Skills and Abilities:

• Verbal and written communication skills
• Ability to work independently
• Ability to meet deadlines
• Able to work a flexible work schedule
• Computer Skills (Word, Microsoft Office, and Excel) preferred

Physical Requirements:

• Ability to lift 50 lbs.
• Prolonged periods of standing and walking.
• Must be physically able to climb, bend or crawl as needed.

Bachelor’s

Other Certification Not Listed - Other

Travel

Less than 25%

Workstyle

Resident

The total compensation for this position includes base salary or wages, and may include components such as additional compensation (cash or equity), discretionary bonuses, or commissions. This position is eligible for a benefits package that may include medical, dental, and vision; life insurance; critical illness insurance and accident insurance; disability benefits; retirement savings; paid time off (including vacation, holidays, and sick leave); and parental leave.  Eligibility for benefits and specific offerings may vary based on position and employment status. To view more details of the benefits offered, visit Myrjbenefits.com.

 

 

At Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence and a conservative, long-term view. 
We expect our associates at all levels to:
•  Grow professionally and inspire others to do the same
•  Work with and through others to achieve desired outcomes
•  Make prompt, pragmatic choices and act with the client in mind
•  Take ownership and hold themselves and others accountable for delivering results that matter
•  Contribute to the continuous evolution of the firm

At Raymond James – as part of our people-first culture, we honor, value, and respect the uniqueness, experiences, and backgrounds of all of our Associates.  When associates bring their best authentic selves, our organization, clients, and communities thrive. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.