Scheduled Hours

40

Position Summary

Evaluates and analyzes departmental Business and Administrative program and data. Coordinate activities to ensure compliance with WU internal control guidelines, especially concerning documentation/ recordkeeping. Assist in the development, planning, implementation, and direction of assigned department mission policies and procedures.

Job Description

• Manage all budgetary and purchasing functions for department; review/approve expenses.
• Manage the business service documentation, recordkeeping, procedures and processes for the division of department. Coordinate with Human Resources, Financial Planning, Accounting Services, Accounts Payable, Payroll and Sponsored Projects Accounting to ensure compliance with the University guidelines.
• Review reports, database and records of activities to accomplish fiscal program objectives and timelines. Make program recommendations and decisions and communicate to the departmental management team.
• Assist in the development, planning and implementation, of assigned departmental policies and procedures. Advise management and staff of WU policies and procedures, provide direction and assist with questions.
• Monitor departmental operational expenditures in accordance with WU guidelines. Prepare the departmental budget. Prepare and run reports for departmental fiscal activities.
• May supervise staff.
• Assist the business office with physician onboarding, program development, and oversight.
• Conduct site visits to maintain relationships, business presence, and promote strategy.
• Facilitate the interview process with provider candidates, working alongside the Executive Vice Chair of WashU Neurology, admin coordinator, business operations leadership, and business partners (e.g., BJH)
• Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically sitting at desk or table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Financial (2 Years), Administrative Management (2 Years), Human Resources (2 Years)

Skills:

Budgeting

Driver's License:

A driver's license is not required for this position.

More About This Job

• Hybrid position (Center40 primary location)
• Greater St. Louis area
• Requires a self-starter with strong interpersonal skills who can build relationships and rapport at various levels of the organization. Serving as a liaison to the WashU Neurology Physicians in our community care settings across the great St. Louis area.

Campuses supported:

• Christian Hospital (CH)
• Barnes-Jewish St. Peters (BJSP)
• CityPlace5 (CP)
• Central West End (CWE)
• Future growth is expected in the St. Louis region

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Detail-Oriented, Interpersonal Communication, Oral Communications, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.