P.A to the Executive Director

The P.A is to provide administrative support and assistance to the Executive Director. He / She will report directly to the Executive Director and will work under the Human Capital Unit. 

RESPONSIBILITIES

 Administration  

• Supporting the office of the Executive Director for all administrative needs. 

• Maintaining an efficient filing and record retrieval system

• Screening telephone calls, enquires and requests and handling them when appropriate 

• Keeping of diary of appointments, meetings etc.

• Dealing with emails, faxes and post

• Dealing with correspondence and writing letters and taking dictation and minutes.

• Organising and prioritising a large volume of incoming calls.

• Developing reports, critiquing and editing correspondence, as well as interfacing effectively with all levels of personnel. 

• Maintaining confidential and non-routine information 

• Attending to routine administrative/secretarial errands

Meetings

• Organising and attending meetings, producing documents, briefing papers, reports and presentations

• Scheduling meetings and making travel arrangements.

Other duties assigned by the Executive Director

Minimum Education: Bachelor’s Degree

Minimum Experience: 3 years work experience

Required Knowledge, Skills and Abilities: 

• An understanding of confidentiality issues and the use of discretion

• Good Interpersonal skills

• Excellent written and communication skills

• Proficient in Microsoft suite

• General Administration/Organisational skills

Only qualified candidates will be contacted.