Sr/Associate Executive, Human Resource

Sr/Associate Executive, Talent Acquisition

We are seeking a motivated and detail-oriented Associate Executive to support the Talent Acquisition team in interview coordination, recruitment operations, and administrative activities. This role provides exposure to end-to-end hiring processes, including candidate engagement, basic sourcing, and recruitment analytics.

Key Responsibilities

Interview Coordination & Candidate Experience

• Coordinate and schedule interviews between candidates, hiring managers, and interview panels
• Send interview invitations, confirmations, and reminders in a timely and professional manner
• Arrange interview logistics (virtual platforms, meeting rooms, assessments)
• Ensure a smooth and positive candidate experience throughout the interview process

Recruitment Operations & Administration

• Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS)
• Support documentation, data entry, and recruitment-related administrative processes
• Assist with preparation of employment documentation and onboarding coordination where required

Sourcing & Screening Support

• Support basic resume screening and candidate shortlisting
• Assist with sourcing candidates through job portals, databases, and internal channels
• Engage candidates for initial outreach and interview coordination

Data & Reporting

• Support the preparation of recruitment reports (e.g., hiring progress, interview status)
• Ensure data accuracy and completeness within recruitment systems

Team & Engagement Support

• Support employer branding activities, career events, or engagement initiatives when required
• Assist in coordinating TA or HR-related projects and events

Requirements

• At least a Diploma in Human Resources, Business Administration, or a related field
• Experience in HR, recruitment, coordination, or administrative roles will be an advantage
• Strong organisational and prioritisation skills, with the ability to manage multiple tasks effectively
• Good communication and interpersonal skills, with the ability to interact professionally with candidates and stakeholders
• Detail-oriented and able to work accurately in a fast-paced environment
• Proficient in Microsoft Office applications (Excel, Outlook, Word)
• Familiarity with Applicant Tracking Systems (ATS), preferably SAP SuccessFactors, is an advantage
• Positive attitude, proactive mindset, and willingness to learn and grow