Graduate Coordinator (Part-Time)

Graduate Program Administration Coordinates doctoral defenses; processes required program forms; maintains accurate student records; tracks academic milestones; manages onboarding, progression, and graduation-related administrative processes; ensures timely and accurate flow of information between students, faculty, and the Graduate College. Operational Systems Compliance Uses UAccess, GradPath, and other systems to track student progress and manage program data. Ensures program adherence to Graduate College policies, accreditation expectations, and internal procedures. Maintains templates, guides, and checklists that support efficient and consistent program operations. Faculty Partner Collaboration Serves as the primary administrative resource for faculty on timelines, requirements, and processes. Coordinates documentation and approvals related to committee formation, transfer credit reviews, and doctoral milestones. Collaborates with the Graduate College and campus partners to resolve procedural issues. Communication Prepares and distributes program communications, including timelines and reminders. Responds to student inquiries regarding administrative steps, documentation, and deadlines. When questions require academic guidance, refers to Faculty Advisor. Other Recommends workflow improvements. Assists in onboarding new staff. Contributes to OSAA’s collaborative and student-centered culture. Participates in all OSAA student‑related events, including Convocation, Honors Mixer, and Admitted Students Day, even when doctoral students are not involved. Knowledge, Skills, and Abilities: Knowledge of higher education administrative processes and graduate program operations. Knowledge of student information systems, workflow tracking tools, and data management practices. Strong written and verbal communication skills, including the ability to convey information clearly and professionally. Skilled with spreadsheets, databases, and digital organizational tools. Effective time management skills with the ability to balance multiple priorities and deadlines. Skilled in identifying inefficiencies and contributing to process improvement. Ability to collaborate effectively with faculty, staff, and campus partners. Ability to maintain confidentiality, professionalism, and composure in a fast paced environment. Ability to apply empathy, cultural awareness, and OSAA values when engaging with colleagues, faculty, and students. Ability to adapt to evolving systems, procedures, and institutional expectations. Demonstrated ability to manage high-volume administrative processes with accuracy and independence. Knowledge of administrative systems, databases, spreadsheets, and standard office software. Strong organizational skills, attention to detail, and ability to manage multiple priorities.