Deputy Clerk of Court

Job Summary This position supports the administration of justice in Door County through complex case processing, courtroom responsibilities, and financial recordkeeping. The Deputy Clerk of Court provides clerical and legal administrative support to ensure accurate court documentation, case file management, and professional public interaction in compliance with Wisconsin Statutes and Supreme Court Rules. The role requires precise recordkeeping, adherence to legal procedures, and the ability to manage a high volume of tasks in a fast-paced court environment while maintaining professionalism when handling sensitive information.   Deputy Clerks are assigned primary case responsibilities and develop specialized expertise through their assigned work under the direction of the Clerk of Circuit Court. To support efficient office operations, all Deputy Clerks are expected to maintain sufficient cross-training to provide customer service, backup coverage, and continuity of court operations. Work assignments, case responsibilities, and other duties may be assigned or modified by the Clerk of Circuit Court based on operational needs, workload demands, staffing levels, employee proficiency, training needs, and other legitimate business needs.   Essential Duties & Responsibilities Responds to public inquiries; processes court filings; notarizes and certifies documents; provides procedural information and access to court services without offering legal advice. Performs courtroom support functions, including administering oaths, recording proceedings and minutes, managing exhibits, operating courtroom technology, and coordinating in-person and remote court appearances. Reviews, processes, categorizes, routes, and maintains legal filings and court records in accordance with Wisconsin Statutes, Supreme Court Rules, and established court procedures. Maintains court records within Wisconsin Courts systems; updates case information; generates certified documents; and coordinates interpreter services. Prepares, issues, and distributes court documents, including warrants, judgments, sentencing orders, appeals, injunctions, notices, and other official court records. Supports case management activities for civil, criminal, family, small claims, traffic, and forfeiture cases by monitoring case status, tracking deadlines, attending hearings, and assisting litigants with procedural requirements. Receipts, processes, reconciles, and records financial transactions, including bonds, judgments, fines, fees, payment plans, liens, wage assignments, and delinquent accounts. Maintains and reconciles accounts payable and accounts receivable; balances daily cash and credit card receipts; prepares daily bank deposits; processes and monitors court-ordered collections; and completes month-end financial reconciliations and reporting while ensuring compliance with applicable financial controls, statutes, and policies. Administers jury management activities, including juror qualification, panel selection, juror communications, juror compensation, scheduling, and coordination with bailiffs and court officials. Prepares reports, orders, statistical information, financial records, and other documents related to court operations, case management, judgments, community service, and jury administration. Maintains court files and records through document scanning, records management, mail processing, and related administrative functions. Communicates and coordinates with judges, attorneys, law enforcement agencies, self-represented litigants, state agencies, County departments, deputy clerks from other jurisdictions, and other court stakeholders regarding court operations and procedures. Performs related duties as assigned.   Key Competencies & Skills Court Procedures and Legal Documentation: Knowledge of Wisconsin Statutes, Supreme Court Rules, court procedures, records management requirements, and legal document processing. Attention to Detail and Recordkeeping: Ability to accurately process, maintain, reconcile, and verify legal, financial, and administrative records. Communication and Customer Service: Ability to communicate clearly and professionally with judges, attorneys, law enforcement personnel, litigants, jurors, court users, and the public while providing procedural information and customer service. Organization and Multitasking: Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced court environment. Technical and Financial Skills: Ability to use case management systems, courtroom technology, financial software, Microsoft Office applications, and other office equipment; ability to process financial transactions and maintain related records. Judgment and Problem Solving: Ability to apply policies and procedures, identify issues, make decisions within assigned authority, and refer matters as appropriate. Confidentiality and Security Awareness: Ability to handle sensitive and confidential information and comply with records security, physical security, and cybersecurity requirements. Adaptability and Collaboration: Ability to learn new procedures and technologies and maintain effective working relationships with court personnel, County departments, state agencies, and external stakeholders.   Required Education and Experience High school diploma or equivalent. At least two (2) years of recent office experience, preferably in a legal setting. At least two (2) years of experience in accounting or bookkeeping. Equivalent combinations of education and experience may be considered.   Preferred Education and Experience Associate’s degree in legal studies, public administration, or a related field. Prior experience working in a Wisconsin court or public sector legal office. Familiarity with Wisconsin eCourts systems and court audio-visual equipment. Multilingual ability in Spanish or American Sign Language (ASL).   Physical & Work Environment Requirements Work is primarily conducted in an office or courtroom setting, with frequent computer, audio/video, and telephone use. Approximately 75% of the role is seated, with 25% involving walking or standing. Duties require regular verbal and written communication and use of vision for reading and data entry. Occasional lifting of items up to 50 pounds may be required. Interaction with internal and external customers in the public is routine, and may include potentially emotionally charged or stressful situations.   Emergency Response Statement In an effort to provide for continuity of County government and to cope with the problems of the emergency, you may be required to work during a proclaimed state of emergency, consistent with Sec. 323.14, Wis. Stats. and County emergency management plans and programs.   Equal Opportunity Statement Door County is an equal opportunity employer. We welcome and encourage applications from all qualified individuals, regardless of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status.   Disclaimer The above is intended to describe the general content of the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. They may be subject to change at any time due to reasonable accommodation or other reasons.