Procurement Coordinator

Language requirements: fluent in English Working Hours: 13:00- 22:00 IST Working Days: Mon-Fri Work Model: Remote/ Hybrid As a Procurement Coordinator, you will be responsible for the coordination of procurement activities including the purchase of materials and services, vendor engagement and negotiation to deliver the highest possible value and manage supply chain logistics in partnership with project teams to ensure successful and timely outcomes. Day-To-Day Responsibilities: Monitoring and execution of Purchasing Inbox • Monitor Inbox daily • Prioritise and action relevant tasks in a timely and effective manner • Digitally file complete tasks appropriately Placing and processing of purchase orders as required • Review AX for lor loaded project requirements and create purchase orders as required • Where relevant, negotiate prices and record cost savings • Manage order confirmations from suppliers and update system ETAs • Liaise with Logistics and Project Management and other internal stakeholders in relation to pricing and deliveries • Chase outstanding purchase orders in line with delivery requirements • Work with Vendor Manager to manage spend with vendors to maximise partner rebate programs • Keep all documentation and records in an organised and efficient system Expediting • Update weekly orderbooks with diligence in a timely manner • Expediate overdue items as required • Escalate items as appropriate with PMs, Vendors and Purchasing Manager Assist Company Returns process • Liaise with warehouse and suppliers to close outstanding returns • Support escalation as required Invoice resolution • Liaise with finance and suppliers to resolve invoice queries • Escalation of outstanding credit notes as required Ad hoc support • Provide data and support on various projects for Purchasing and Procurement when needed • Support other Procurement team members as time permits or when requested to by the • Procurement Manager or Director of Procurement • Other duties as assigned by management Skills & Abilities: • Strong English language skills on a professional level are a must. • Ability to balance multiple tasks with changing priorities • Ability to work and think independently and ensure meeting deadlines • Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion • Excellent attention to detail and organizational skills • Must have clear and professional communication skills (written and oral) both internally and externally • Strong computer skills and proficiency with Microsoft Office (Word, Excel, Outlook) • Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization • Able to demonstrate an aptitude towards providing a high level of customer service • Demonstrated ability to work for the good of the wider team in a collaborative environment • Minimum 1-2 years Purchasing experience in similar or related field (Construction, Audiovisual, Telecommunications) preferred • Minimum College diploma or equivalent • Experience operating in a complex matrix business environment is desirable Education and/or Experience: Minimum 1-2 years Purchasing experience in similar or related field (Construction, Audiovisual, Telecommunications) preferred Minimum College diploma or equivalent Experience operating in a complex matrix business environment is desirable What we offer | We grow together Attractive remuneration and additional benefits: We offer you not only an attractive salary but also company benefits (especially a subsidy for company pension plans and health budget) and exclusive shopping discounts with top external companies. We aim to provide you with financial stability and advantages that go beyond the standard. Flexible work design: Your professional and personal balance is important to us. Therefore, you have the option to work up to two days a week from home. This flexibility allows you to adapt your work to your individual needs without affecting productivity. Responsibility and international diversity: We value your expertise and skills. With us, you can work independently and in an inspiring, international work environment. This means you will work in a team of like-minded individuals from various cultures and bring your ideas into a globalcontext. Professional onboarding and further training: Your professional development is important to us. Therefore, you will be accompanied and trained by experienced colleagues. Additionally, numerous further training opportunities are available to continuously expand your skills and achieve your career goals. Community and events: With us, it’s not all about work. We place great value on a strong team spirit. Our team regularly comes together for various occasions, whether at our summer party, the festive Christmas party, or a relaxed barbecue during the lunch break. With us, you will find not only colleagues but also friends and a supportive social network.

Day-To-Day Responsibilities: Monitoring and execution of Purchasing Inbox • Monitor Inbox daily • Prioritise and action relevant tasks in a timely and effective manner • Digitally file complete tasks appropriately Placing and processing of purchase orders as required • Review AX for lor loaded project requirements and create purchase orders as required • Where relevant, negotiate prices and record cost savings • Manage order confirmations from suppliers and update system ETAs • Liaise with Logistics and Project Management and other internal stakeholders in relation to pricing and deliveries • Chase outstanding purchase orders in line with delivery requirements • Work with Vendor Manager to manage spend with vendors to maximise partner rebate programs • Keep all documentation and records in an organised and efficient system Expediting • Update weekly orderbooks with diligence in a timely manner • Expediate overdue items as required • Escalate items as appropriate with PMs, Vendors and Purchasing Manager Assist Company Returns process • Liaise with warehouse and suppliers to close outstanding returns • Support escalation as required Invoice resolution • Liaise with finance and suppliers to resolve invoice queries • Escalation of outstanding credit notes as required Ad hoc support • Provide data and support on various projects for Purchasing and Procurement when needed • Support other Procurement team members as time permits or when requested to by the • Procurement Manager or Director of Procurement • Other duties as assigned by management Skills & Abilities: • Strong English language skills on a professional level are a must. • Ability to balance multiple tasks with changing priorities • Ability to work and think independently and ensure meeting deadlines • Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion • Excellent attention to detail and organizational skills • Must have clear and professional communication skills (written and oral) both internally and externally • Strong computer skills and proficiency with Microsoft Office (Word, Excel, Outlook) • Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization • Able to demonstrate an aptitude towards providing a high level of customer service • Demonstrated ability to work for the good of the wider team in a collaborative environment • Minimum 1-2 years Purchasing experience in similar or related field (Construction, Audiovisual, Telecommunications) preferred • Minimum College diploma or equivalent • Experience operating in a complex matrix business environment is desirable Education and/or Experience: Minimum 1-2 years Purchasing experience in similar or related field (Construction, Audiovisual, Telecommunications) preferred Minimum College diploma or equivalent Experience operating in a complex matrix business environment is desirable What we offer | We grow together Attractive remuneration and additional benefits: We offer you not only an attractive salary but also company benefits (especially a subsidy for company pension plans and health budget) and exclusive shopping discounts with top external companies. We aim to provide you with financial stability and advantages that go beyond the standard. Flexible work design: Your professional and personal balance is important to us. Therefore, you have the option to work up to two days a week from home. This flexibility allows you to adapt your work to your individual needs without affecting productivity. Responsibility and international diversity: We value your expertise and skills. With us, you can work independently and in an inspiring, international work environment. This means you will work in a team of like-minded individuals from various cultures and bring your ideas into a globalcontext. Professional onboarding and further training: Your professional development is important to us. Therefore, you will be accompanied and trained by experienced colleagues. Additionally, numerous further training opportunities are available to continuously expand your skills and achieve your career goals. Community and events: With us, it’s not all about work. We place great value on a strong team spirit. Our team regularly comes together for various occasions, whether at our summer party, the festive Christmas party, or a relaxed barbecue during the lunch break. With us, you will find not only colleagues but also friends and a supportive social network.