Marketing & Communications Project Coordinator

We Need Someone Who Can Turn “We Should Probably Do Something With This” Into an Actual Plan.

At MacLean-Fogg, we have no shortage of ideas.

Some are strategic. Some are creative. Some arrive five minutes before someone asks, “Can we get this communicated today?” Hypothetically, of course.

We’re looking for a Marketing & Communications Project Coordinator to join our team and help bring structure, momentum, and follow-through to a wide range of marketing and communication initiatives.

You’ll work closely with Nick Stauffer, Organizational Development Manager, and Camilla Groth, Creative Marketing Manager, supporting work that spans internal communications, external marketing, employer branding, creative projects, events, and cross-functional initiatives.

We care deeply about the work. We also believe the work is better when the team can laugh, challenge each other, share ideas, and occasionally acknowledge that a project timeline may have been “aspirational.”

The Role

This role sits at the intersection of marketing, communications, project management, and employee experience.

You’ll help keep projects organized, timelines visible, stakeholders aligned, and deliverables moving forward. You won’t be expected to be a designer, but you’ll work closely with creative resources, agencies, vendors, and internal partners to help great work get completed without unnecessary confusion, delay, or 17 follow-up emails.

This role supports both:

• External marketing, including campaigns, collateral, trade shows, website updates, social media, and employer branding

• Internal communications, including leadership messages, employee announcements, newsletters, organizational updates, and engagement-related communications

You’ll also help us continue modernizing the way we work by using AI-enabled tools, collaboration platforms, and improved workflows to improve productivity and communication quality.

What You’ll Do

• Coordinate marketing and communications projects from intake through completion

• Help manage timelines, deliverables, approvals, and follow-up

• Keep stakeholders informed and aligned across projects

• Support trade shows, events, social media, website updates, sales collateral, and employer branding efforts

• Assist with internal communications, employee announcements, newsletters, and leadership communications

• Coordinate with creative resources, agencies, vendors, and internal partners

• Help maintain brand consistency across materials and communications

• Support photo, video, content, and campaign coordination

• Use tools like Jira, SharePoint, Teams, Loop, and AI-enabled platforms to organize work and improve execution

• Identify ways to make marketing and communication processes smoother, clearer, and more proactive

What Makes Someone Great in This Role

You don’t need to know everything on day one. You do need to be the kind of person who figures things out, asks good questions, follows through, and brings energy to the work.

You’ll likely do well here if you:

• Like organizing moving pieces into something that resembles a plan

• Enjoy working with creative people, business leaders, HR, vendors, and cross-functional teams

• Communicate clearly and aren’t afraid to follow up

• Can be diplomatic without being passive

• Notice when something is about to fall through the cracks

• Bring ideas, not just status updates

• Stay flexible when priorities shift

• Enjoy improving how work gets done

• Are curious about AI and technology, and already use them to work smarter

You may not love this role if you prefer:

• A single predictable task list every day

• Waiting for someone else to define every next step

• Avoiding stakeholder conversations

• Working in a corner with minimal interaction

• Pretending reply-all email chains are an effective project management system

What We’re Looking For

Required

• Bachelor’s degree in Marketing, Communications, Business, Public Relations, or a related field

• 2+ years of experience in project coordination, marketing support, communications, or a related role

• Strong organizational, communication, and time management skills

• Experience managing multiple projects or priorities at once

• Ability to build relationships and collaborate across teams

• Strong follow-through and attention to detail

• Comfort using technology and collaboration tools to manage work

Preferred

• Experience supporting both marketing and internal communications

• Experience working with creative teams, agencies, vendors, or external partners

• Familiarity with Jira, SharePoint, Microsoft Teams, Loop, or similar tools

• Experience with social media, website coordination, content development, or campaign support

• Familiarity with Adobe Creative Suite, Canva, or similar platforms

• Manufacturing, B2B, or industrial experience

• Experience using AI-enabled tools to improve productivity, communication, organization, or content development

Why Join MacLean-Fogg?

MacLean-Fogg has a 100-year history in manufacturing, but we’re not interested in operating like everything is still done by fax machine and sheer willpower.

We’re modernizing how we communicate, collaborate, develop people, support the business, and tell our story.

In this role, you’ll have the opportunity to:

• Work on visible projects across the organization

• Partner closely with a small, collaborative team

• Support both creative marketing and employee communication work

• Help improve processes instead of just surviving them

• Learn the business from multiple angles

• Build a foundation for growth in marketing, communications, project management, or marketing operations

We’re looking for someone who wants to be part of the team, not just support the team from the sidelines.

Our values are Integrity, People, Customer Excellence, and Stewardship. We take those seriously. We take quality seriously. We take deadlines seriously.

However, we do not take ourselves seriously 100% of the time. That would be exhausting.

If you’re organized, proactive, collaborative, curious, and willing to help turn “someone should really organize this” into “already handled,” we’d like to meet you.