Document Control Specialist
Job Description
At AKS, we are growing and building for the future. We bring together multidisciplined experts across the land development, energy, and infrastructure markets to take on bigger challenges and deliver solutions that make a real difference. Our teams combine creativity, technical excellence, and a collaborative, hands-on approach to solve complex problems and deliver results our clients and communities can count on. We take pride in our work and our ability to provide opportunities for our teams, support each other’s growth, and look ahead to what’s next. When you join AKS, you will find opportunities to take ownership of meaningful projects, learn, lead, and make an impact from day one.
The Document Control Specialist will be responsible for managing and maintaining accurate, organized, and timely project documentation across multiple active energy and infrastructure projects. This role plays a key part in supporting project execution from pre-construction through closeout by ensuring all documentation, records, and deliverables are properly controlled, tracked, and distributed. The Document Control Specialist will work closely with project managers, engineers, subcontractors, and vendors to support efficient communication, compliance, and project delivery.
What You’ll Do
- Manage the full lifecycle of project documentation including RFIs, submittals, change orders, contracts, drawings, and closeout packages
- Maintain and organize document control systems such as Procore, Unifier, ShareFile, Dropbox, and SharePoint
- Ensure accurate version control, naming conventions, and document distribution across project teams
- Track and update drawings, revisions, redlines, and technical documentation across multiple projects
- Support project closeout including as-builts, O&M manuals, turnover packages, and final deliverables
- Coordinate document flow between project managers, engineers, subcontractors, suppliers, and owners
- Maintain logs and reporting for RFIs, submittals, meeting minutes, and action items
- Track material deliveries, logistics documentation, and equipment records as needed
- Support compliance tracking including subcontractor insurance, contracts, bonds, and lien waivers
- Assist with audits, documentation requests, and project reporting requirements
- Support general project coordination and administrative needs as required
Who You Are
- 5+ years of experience in document control, project coordination, construction administration, or related field
- Strong understanding of construction documentation workflows including RFIs, submittals, change orders, and closeout processes
- Proficient in document management systems such as Procore.
- Experience managing multiple projects simultaneously in fast-paced environments
- Strong organizational skills with exceptional attention to detail and accuracy
- Excellent communication skills with ability to work across field teams, office staff, subcontractors, and clients
- Experience with material tracking, logistics coordination, or procurement documentation preferred
- Familiarity with project closeout and turnover processes is a plus
Nice to Have
- Exposure to solar PV, battery energy storage systems (BESS), wind, or utility-scale infrastructure projects
- Experience supporting EPC, owner’s representative, or renewable energy construction teams
- Familiarity with commissioning documentation, turnover packages, and O&M manual development
- Understanding of subcontractor compliance tracking (insurance certificates, bonds, lien waivers, contracts)
- Experience supporting cost tracking, pay applications, or project financial documentation
- Construction documentation or records management training (Aconex, Unifier, or similar platforms)
Why AKS?
At AKS, we believe your work should support your life, not the other way around. Here's what you can count on when you join our team:
- Meaningful Growth: Whether you're just starting out or looking to advance, we offer hands-on training, mentorship, and clear paths for professional development so you can grow with purpose.
- Real Collaboration: Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality.
- Respect for Your Time: We value work-life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities.
- Benefits That Care: You’ll have access to health coverage that supports your total well-being, plus a 401(k) match, paid holidays, and more resources to help you thrive.
- Weekly Team Lunches: Take a break and recharge with your teammates, we believe food brings people together.
- Culture That Connects: We invest in experiences that build strong teams and strong communities.
- A Place People Love to Work: We’ve been named one of the Top Workplaces year after year.
Join us and be part of a team that values your contributions, celebrates initiative, and is committed to doing things the right way for our employees, clients, and communities.