Project Manager

• Manage projects on time, on specifications and on budget

• Has the authority to make decisions and manage the allocated resources, within given frame and budget

• Stakeholder management and communication

• Report to steering committee (internal and external)

Key activities

• Project Quotation

  • Involvement in project quotation to support Bid Engineering with the risk analysis and cost and lead-time estimation

• Project Initiation

  • Secure project registration & documentation

  • Review contract

  • Secure Handover from Sales (through a Handover meeting called by Sales)

• Project Planning

  • Facilitate contract review by Project Team

  • Facilitate Internal Project Kick Off Meeting

  • Technical Review

  • Facilitate internal technical review (if required)

  • Technical clarifications with Sales / customer (based on input from the Project Team)

  • Project Planning

  • Log initial risks and opportunities incl. mitigation / exploitation actions

  • Issue / updating the project schedule & activity plan (based on input from the Project Team)

  • Check budget

  • Send order acknowledgement (if not already done by Sales)

  • Project Execution

  • Call and facilitate project kick off meeting with customer, if the meeting is not called or facilitated by the customer

  • Customer Communication

  • Facilitate responses to technical comments from the customer about the design

  • Formalize and log all customer lead-time deviations (e.g. design approval)

  • Report project status to customer (order status, document status, manufacturing status, delivery date, change orders)

  • Call and facilitate pre-inspection meeting with customer

  • Project Monitoring & Controlling

  • Control project activities, e.g. inform customers of design freeze, authorize start of manufacturing, approve payment of main suppliers’ invoices, manage invoicing to the customer (even if through the Sales Company)

  • Maintain project schedule & activity plan

  • Control project costs / manage allocated financial resources to achieve project objectives

  • Monitor project activities, incl. verification of task progress & hours

  • Pursuing orders

  • Report and manage risks, issues, opportunities

  • Internal Communication

  • Report project status to Alfa Laval management (manhour deviation, gross margin deviation, delivery time deviation)

  • Participate in project reviews by Alfa Laval management

  • Call and facilitate project closure meeting with customer

  • Project Closure

  • Call and facilitate internal project closure meeting incl. handover to Service