Admin Specialist

Location:

Sofia, Sofia, Bulgaria

Job ID:

R0119827

Date Posted:

2026-02-19

Company Name:

HITACHI ENERGY BULGARIA EOOD

Profession (Job Category):

Administration & Facilities

Job Schedule: 

Full time

Remote:

No

Job Description:

The Opportunity

We’re seeking to find an Assistant to the management board / Office Administrator for our location in Sofia, Bulgaria.

How You Will Make an Impact

• Provide proactive executive administrative support to the General Manager, including documentation of internal management meetings, taking notes, tracking decisions and actions, and updating records in relevant systems;
• Coordinate and manage all aspects of internal and external meeting arrangements (e.g., welcoming guests, organizing catering, booking hotel rooms and restaurants, ensuring smooth meeting experiences);
• Oversee visitor reception and hospitality, ensuring a professional and welcoming environment;
• Manage data entry and track various documentation workflows.Act as a communication bridge between the General Manager and relevant internal/external stakeholders by providing timely reminders and follow-ups.
• Organize and maintain Microsoft Teams groups, folders, and documentation structures;
• Support travel planning and expense reporting processes;
• Handle confidential and sensitive information with discretion and professionalism;
• Responsible to ensure compliance with applicable external & internal regulations, procedures & guidelines.

Your Background:

• Min Associate Degree, (Bachelor’s degree is preferred)  from Management, Economics, Social Sciences, MIS or related departments;
• Proven experience in a similar executive assistant, office coordination, or administrative role, preferably in a manufacturing or industrial environment;
• Strong proficiency in Microsoft Office tools (Excel, Word, Outlook, Teams, PowerPoint);
• Excellent organizational, communication, and time management skills.Strong attention to detail and ability to prioritize multiple tasks & Proactive and solution-oriented mindset, comfortable working both independently and as part of a team;
• Fluent in Bulgarian and English proficiency; able to communicate confidently in international business environments.

What we offer

• 13th salary;
• Monthly food vouchers;
• Supplementary health insurance;
• Additional bonuses.

More about us 

Join Hitachi Energy and work in a team that is dedicated to creating a future where innovative digital technologies allow greater access to cleaner energy! You will also be accountable to ensure compliance with applicable external & internal regulations, procedures & guidelines.

Applications will be reviewed on an ongoing basis, so don’t delay – apply today!

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.