Administrative Assistant

Here at SNAHC, you are joining a team and company at a time of growth and transformation. You will love being surrounded by people who are as passionate as you are about healthcare and giving back to the community. Please note that individual total compensation for this position will be determined at the Company's sole discretion and the wage range for this role considers a wide range of factors including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At SNAHC, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $22.00/HR-$24.00/HR.

 

*Role may be required to work at other sites as needed                                  

 

Position Summary:

The Administrative Assistant, reporting directly to the Executive Assistant, supports the administration department in matters pertaining to the effective and efficient office management of Sacramento Native American Health Center, Inc. The Administrative Assistants' duties will include the coordination and maintenance of administrative documents, supplies, scheduling, and assisting with special projects for the organization as assigned and/or approved by the Executive Assistant.

 

Essential Functions:

• Performs general office duties such as flow of correspondence, greeting and directing office visitors, transferring calls, filing, faxing, and scanning.
• Supports with meeting preparations/materials and takes meeting minutes as needed.
• Manages the SNAHC Calendar, including Conference Room availability.
• Assists with scheduling multi-departmental meetings.
• Assists with Board Meeting reports and attends after-hour Board Meetings as needed.
• Orders office and breakroom supplies/products.
• Manages PowerDMS workflows and runs reports to ensure timely workflow completion.
• Maintains organized supply cabinets and admin breakroom.
• Restocks the organization’s breakrooms with snacks and products.
• Creates, formats, and edits Word, Excel, Publisher, PDF documents, and DocuSign documents.
• Assists with the coordination of special projects as assigned.
• Manages occasional, short travel as assigned.
• Complies with all state and federal laws and regulations, as they pertain to the position, including HIPAA, sexual harassment, scope of practice, OSHA, etc.
• Actively participates in internal quality improvement teams. Works with team members proactively to support quality improvement initiatives in accordance with the mission and strategic goals for the organization, federal and state laws and regulations, and accreditation standards. 
• At all times demonstrates cooperative behavior with supervisors, colleagues, patients, and the community.
• Other duties as assigned.

 

Skills and Abilities:

• Proficient computer and clerical skills.
• Proficient writing and proofreading skills  
• Effectively communication skills, oral and written.
• Creatively problem-solving skills.
• Time management skills.
• Effective organizational skills.
• Attention to detail.
• Excellent customer service skills.
• Takes initiative and works autonomously.
• Team player.

 

Minimum Qualifications:

• 1 year experience in an administrative secretarial position or equivalent.
• 5 years experience with Windows, Microsoft Office Suite, and Adobe Acrobat.
• Reliable transportation.
• Ability to lift, pull, and push up to 50 lbs.

 

Preferred Qualifications:

• Demonstrated ability to provide superior professionalism when working with patients, staff, and vendors.
• Knowledge of traditional, cultural, and spiritual practices of the diverse Al/AN community, as well as the ability to work with other racially, culturally, ethnically, and financially diverse populations.
• Bilingual English/Spanish

 

Please Note: This position may be grant funded.  Continued employment is contingent upon renewed or additional funding and may be discontinued at the close of the grant cycle.  Grant funding for any position does not impart any contractual right, either expressed or implied, to remain in Sacramento Native American Health Center, Inc.’s employment for a specific period of time.  Grant funding does not affect the Sacramento Native American Health Center, Inc.’s status as an “at will” employer.