Equipment Maintenance & Parts Support Coordinator

Job Description:

Key Responsibilities

Parts & Inventory Support

• Maintain accurate parts inventory through stocking, labeling, and organization
• Order routine parts and consumables, monitor stock levels, and coordinate with vendors
• Receive shipments, verify accuracy, and ensure proper documentation
• Build and maintain Preventive Maintenance (PM) parts kits with required components
• Process parts returns, warranty claims, and core exchanges

Work Order & Maintenance Coordination

• Assist in generating, updating, and closing work orders accurately and on time
• Ensure parts usage and labor are properly captured within work orders
• Track repair requests and prioritize based on urgency and operational impact
• Support PM planning by maintaining schedules aligned with equipment usage and shop capacity

Systems, Data & Documentation (E360 Focus)

• Enter and maintain accurate equipment data in E360 system
• Update equipment meters to support PM and lifecycle tracking
• Scan, upload, and organize documents to ensure complete, accessible records
• Code maintenance invoices for approval and accurate accounting
• Generate basic reports on parts usage, maintenance activity, and costs

Collaboration & Shop Support

• Work closely with Shop Supervisor, Service Manager, and Parts leadership
• Serve as primary point of contact for parts and maintenance documentation
• Support mechanics by ensuring parts, information, and documentation are readily available

Qualifications & Skills

• Strong written and verbal communication skills
• High proficiency in Microsoft Excel (formulas, data management, reporting)
• Elevated comfort with computer systems; HCSS E360 experience strongly preferred
• Exceptional attention to detail for data entry, inventory tracking, and documentation
• Strong organizational skills with ability to manage multiple priorities
• Ability to work effectively in office and shop environments
• Willingness to become an E360 power user