Office Specialist II

Establish and maintain a centralized database of federal funding sources, purposes, and real-time balances to mitigate fiscal risk. Locate and assemble complex records requiring substantial research and subject matter expertise. Oversee digital filing and document integrity within Laserfiche, Aestiva, and Google Drive. Serve as the Assistant Travel Coordinator, managing staff submittals, reimbursements, and inquiries. Manage vendor data updates. Draft and distribute single audit letters, and assist with administrative portion of subrecipient risk assessments as needed. Process agency documents by reviewing for accuracy, evaluating against policy, and taking independent action to resolve discrepancies. Assist Contract Grant Analyst in drafting authorization letters and packets, to include workflow management and Laserfiche filing. Perform basic accounting functions as needed. Assist Financial Analyst with separation of duties regarding check deposits. Develop and run basic Data Warehouse Queries.