Department Business Manager

Department Business Manager

USC Department of Pediatrics at CHLA is seeking a Department Business Manager. Working directly under the supervision of

the Administrative Director, the Business Manager works closely with financial administrators and managers.  

The successful candidate will be motivated, pro-active, resourceful, and detail oriented. The position requires excellent organizational and communication skills with the ability to be decisive and adaptable. Candidates should have experience with financial and payroll systems.

Required Qualifications:

• Excellent Written and Verbal Communication Skills

• Strong Attention to Detail

• Team Oriented

• Ability to Multi-Task Effectively

• Strong Organizational Skills

Preferred Qualifications:

• At least 5 years of administrative or project administration experience

• Experience in a complex medical or academic setting encouraged.

• Comfortable interfacing with highest level of hospital and university leadership

• Practices a high level of integrity and honesty in maintaining confidentiality.

• Sound judgment and decision making

• Effective facilitator in various settings

Essential job duties include, but are not limited to:

• Administers the business operations for Departments at CHLA and is responsible for managing salary profile development across systems; trains and supervises direct reports on administrative staff, assigns work and provides feedback, performance assessments, and any appropriate counsel or disciplinary actions, including termination.

• Manages daily transactions and monitors expenses and generates regular and special financial reports for internal and external distribution, including, but not limited to fiscal year salary; labor distribution; PR projection; time-off; and worker history.

• Administers timely, accurate personnel and payroll functions for all Departments at CHLA, including cost-allocation changes and the processing of Payroll Accounting Adjustments as well as accessing and retrieving payroll and HR data and onboarding grad students.

• The manager follows and strengthens standard operating procedures in conjunction with the school and university and the CHLA Medical Group, coordinating employment and compensation.

• The manager researches and identifies funding sources, contracts, grants, and gifts, and establishes and prepares budgets and follows up for awards and funding. 

Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.

This position is hybrid and employee must report to work at the Children’s Hospital Los Angeles Glendale location when scheduled. Work hours and on-site days may be subject to change depending on business needs.

The annual budgeted salary range for this position is $100,878.88 - $144,574.07. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organ

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 3 years, Combined education/experience as substitute for minimum experience
Minimum Field of Expertise: Business administration, accounting or related degree and budget experience including knowledge of government and fund accounting. Demonstrated knowledge of generally accepted accounting principles and practices.

                                                  

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

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If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$148663.htmld