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Job Description
Specialist Facilities1
Travel Logistics & Management-
- Itinerary Planning: Arrange flights, trains, hotel accommodations, and ground transportation based on employee needs and schedules.
- Documentation: Manage passport/visa processing, travel insurance, and foreign exchange (forex) for international travel.
- Policy Compliance: Ensure all bookings adhere to organizational travel guidelines, budgets, and approval workflows.
- Emergency Support: Handle sudden itinerary changes, cancellations, and disruptions efficiently to ensure traveler safety and comfort.
Vendor & Expense Management-
- Vendor Negotiation: Source travel service providers (hotels, airlines, cab aggregators) and negotiate corporate rates or annual contracts.
- Billing & Reconciliation: Track travel expenses, process travel bills, and reconcile invoices with the finance department.
- Reporting: Maintain Management Information System (MIS) reports to track travel utilization, vendor performance, and cost-saving metrics
Corporate & Event Coordination
- Corporate Events: Assist in organizing leadership offsites, conferences, and corporate dinners by coordinating venues and hospitality.
- Stakeholder Updates: Communicate regularly with travelers, to keep them informed about logistics and policy updates