Account Payable Specialist

Job Description:

Job description

The Account Payable Specialist will report to the A/P Manager, located in Monaco, in a role that requires meticulousness and precision, as well as adherence to a deadline culture.

Main responsibilities

• Vendor set-up process:
  • Gather and verify documents required to approve a vendor and/or update an existing one, submit them under the corporate approval flow.
  • Assist the A/P Manager in the vendor screening process, as required.
  • Apply VIES VAT number verification whenever required.

• Procure-to-pay process:
  • Assure that vendors are correctly informed of the applicable purchase order codes and project codes.
  • Correctly post invoices against purchase orders
  • Apply the 3-way-match and follow-up on discrepancies with the Procurement dept.
  • Notify the A/P Manager and the Procurement dept., of purchase order variances, including significant foreign exchange variances.
  • Keep archival of invoices properly coded, following A/P Manager guidelines.
  • Prepare the payment batches as required by the A/P Manager.
• Other:
  • Actively participate in reconciliations with the shipyard relevant departments.
  • Fluent communication with the relevant Marine Procurement dept.
  • Fluent communication with vendors for any applicable query.
  • Assist the A/P Manager preparing auditors’ requests.
  • Assist the A/P Manager preparing NewBuild reporting
  • Back-up other A/P Specialists upon request of the A/P Manager.

Education and Experience

Accountant/finance/economics or other relevant degree preferred, with minimum 3 years of experience in maritime, shipping, and/or airlines or major construction projects.

Skills

• MS Office
• ERP (preferrable)
• Basic knowledge of French VAT, Italian VAT and EU VAT reverse charge rule.
• Professional language will be English, but mostly written (spoken is a plus)
• AMOS is a plus.

Workstyle and environment

Professional and friendly environment, offering a strong learning curve.

Meticulousness, assertive, precision, ability to cope with workload and adherence to deadlines and policies and procedures are must-haves for this position.

EEO Statement

Abercrombie & Kent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.