Administrative Assistant

Administrative Assistant

Company:

Boeing Ukraine LLC

Boeing Ukraine LLC is looking for Administrative Assistant to join our team in Kyiv.

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at the listed location.

Position Responsibilities:

• Process and route, regularly throughout the day all mail.
• Communicate with the building administration regarding permanent/temporary passes to the building, work during off-hours, temporary car passes.
• Keep track of all the visitors to the office daily. Strictly follow security requirements accepted for the office.
• Translate from English into Ukrainian or vice versa, if requested or provide translation services.
• Coordinate mail and shipments
• Coordinate leased or company owned vehicles, taxi upon request.
• Keep the photo archive; get photos printed.
• Provide travel support to company employees and partners, including visas, rented cars, ground pick up, VIP lounge and other special arrangements.
• Performs recurring invoice processing, cost analysis or other business objectives through collecting, processing and distributing documents or data.
• Coordinate Record Information Management (RIM) and document storage requirements.
• Locate and assemble information for various meetings, reports, briefings, etc.
• Order stationery for the office.
• Keep first aid medical kits on each floor complete.
• Monitor newspapers subscription.
• Order business cards/holidays postcards/special souvenirs.
• Write simple or repetitive, non-technical correspondence in accordance with a given format.
• Provide secretarial supporting when required.
• Perform other duties as assigned.
• Managing reception / front office including answering calls, screening & badging the visitors, receive various deliveries (office supplies, documents, couriers), coordinating for shipping, distribution of mails, booking conference rooms.
• Facilitate non-Boeing visitor access and on-site support.
• Ensure office supply availability, order accordingly and maintain the stock.

Basic Qualifications (Required Skills/Experience):

• Bachelor’s degree.
• Languages: Ukrainian, English Upper-Intermediate is a must.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), Outlook.

Preferred Qualifications (Desired Skills and Experience):

• Graduate degree in administrative or secretarial studies.
• 2 years of relevant work experience in hospitality or travel business or multinational company.

Professional skills:

• Business writing, knowledge of office management systems and procedures, organizational and planning skills.
• Proven admin or assistant experience.

Conflict of Interest

Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process.

What we offer:

• Market competitive salary and bonuses.
• Medical insurance for you and your family (Health plan includes medical, surgical and dental care, planned and emergency inpatient treatment, ambulance service and prescription drugs).
• Life insurance.
• Sport reimbursement.
• Well-being support.
• Professional skills development via educational assistance program and certification.
• Benefit from Employee Recognition Program.
• Cooperate and exchange knowledge with world class global engineering team.
• Broaden your experience in international aviation projects, technical workshops, and hackathons.

Language Requirements:

English, Ukrainian

Education:

Bachelor's Degree or Equivalent

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Not a Shift Worker (Ukraine)