Contract Coordinator – Highway Construction (Multiple Positions)

Initial Posting Date:

06/02/2026

Application Deadline:

06/09/2026

Agency:

Department of Transportation

Salary Range:

$4,545 - $7,049

Position Type:

Employee

Position Title:

Contract Coordinator – Highway Construction (Multiple Positions)

Job Description:

Procurement & Contract Specialist 1 – Contract Coordinator – Highway Construction (Multiple Positions)
Oregon Department of Transportation
Support Services Division – Procurement Office

Salem

The role: 

Looking for detail driven organizers who loves keeping projects on track! We are hiring two contract coordinators in Salem. In this role, you’ll lead weekly bid openings, review project requirements, evaluate contractor submissions and help move contracts smoothly from start to finish. If you enjoy coordinating information, ensuring accuracy, and supporting both agencies and contractors, this contract coordinator role is a great fit. Apply today!

We are filling one permanent position and one limited duration position. The limited duration appointment is expected to end on or before 6/30/2027. Limited duration appointments are benefits eligible and have a designated maximum length of service. This position has the potential to become permanent. 

Most of this work may be conducted at a hybrid remote alternate worksite with full access to the needed operating systems and technology. However, work will be required to be performed at the Salem office building at a minimum of one day per week or more, depending on business needs. Initial training will require a minimum of 3-5 days in office.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Review solicitation, project specifications and addenda.

• Create reports and documents for posting on the website and distribution to the contracting community, including posting bid data.

• Coordinate and facilitate weekly public bid openings.

• Understand and apply state and federal laws, rules, regulations and specifications for highway construction contracts. Research applicable law, rule, regulation, specification or case history to recommend acceptance or rejection of bids.

• Review and evaluate bid proposals.

• Analyze construction engineering budgets.

• Prepare and submit award or rejection recommendations.

• Coordinate requests for anticipated items and other technical questions or reviews.

• Prepare award letter and appropriate instructions to send with contracts to prime contractor.

• Prepare contract signature pages, performance and payment bond pages.

• Review signed contract and insurance, and bond information for accuracy and project specification compliance.

• Issue Notice to Proceed to contractors to begin work and notify field personnel. Distribute copies of signed contract to contractors and ODOT project managers.

• Analyze and approve annual prequalification applications from prime contractors.

• Work in an office environment with hybrid work options available – in office a minimum of one day each week. Initial training during trial service may require more in office days for depending on business needs.

• Home office permanent work location is Salem, Oregon. Travel to and from permanent work location is not paid time, mileage and per diem is not reimbursed.

• To request a copy of the position description, which includes all duties and working conditions, please email [email protected].

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.

• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. 

• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Three (3) years’ paraprofessional or technical-level experience in a related field such as general business, accounting, contracts, purchasing, or project administration support

OR

A bachelor’s degree will substitute for the experience.

Note: A one-year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

• Experience with a high level of detail and oversight reviewing documents and ensuring accuracy in a time sensitive environment.

• Experience monitoring and maintaining processes, following procedures, and ability to know when action is needed to be taken.

• Experience developing collaborative and cooperative relationships with peers, management and external customers.

• Experience in procurement or related field such as general business, accounting, contracts, purchasing or project administration support.

• Strong experience with communication, organization, and data entry, and technology such as Microsoft Word, Excel, Outlook, PowerPoint and Teams.

How to apply:

• Complete the following required steps:

  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.

  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.

    • Your cover letter must be limited to no more than two (2) pages.

    • Please address your cover letter to Benjamin McCartney, Procurement Manager.

    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.

    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.

  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.

• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.

• If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-586-6863 or email [email protected]

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.

• We may use this recruitment to fill multiple or future vacancies.

• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

• You will be represented by the Association of Engineering Employees of Oregon (AEE).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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