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OCS- Transportation Office Manager
OCS Transportation DepartmentPosted Yesterday
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Job Description
Transportation Department Office Manager |
| Job Goal: To provide assistance and support to the Transportation Director in interfacing with the public and in operation of the transportation office. |
| Job Type: Classified | Job Class Code: 7773 |
| Position Type: Hourly | Reports to: Transportation Director |
| Supervises: Transportation Dispatcher, Transportation Secretary, Transportation Receptionist, Transportation PM Dispatcher | |
| Terms of Employment: Compensation will be determined based on a 260-day contract on the board approved 109 salary schedule. This position requires an 8-hour work day. |
Minimum Qualifications:
- High School graduate with some college or business college background.
- Previous secretarial experience.
- Word processing experience necessary.
- Understanding the responsibilities of all transportation staff.
- Public relations skills.
- Must be able to lift, push or pull 45 pounds and also be able to bend at the waist, kneel and reach above your head.
Performance Responsibilities:
- Maintain office files regarding absentees, injury, disciplinary reports, driver CDL testing, drug screenings and other personnel matters.
- Complete required forms and make reports concerning injury, absentees and payroll matters.
- Process purchase orders and maintain files containing purchase order records. Process purchase orders in MUNIS for payment. Process invoices for payment of all bills approved by the Director of Transportation.
- Assume responsibility for ensuring all field trip requests are processed in accordance with district and department policies.
- Process all employees time in Frontline.
- Work in Versa Trans assisting parents and schools with questions regarding routes and student pickup information.
- Maintain a sufficient inventory of office supplies and order/reorder as required.
- Receive all incoming mail and pony items.
- Keep a supply of new driver packets on hand.
- Receive all incoming calls and visitors to the transportation office in a friendly, helpful and efficient manner.
- Assume responsibility for knowing current bus route data and assist in delivering information to parents and school staff.
- Assume responsibility in ensuring transportation secretaries / dispatchers and or receptionist perform their assigned duties.
- Assume responsibility in ensuring the transportation office operates in an organized and efficient manner.
- Assist transportation staff with benefits, payroll and personnel matters.
- Process all communications for the Director of Transportation.
- Conduct initial interview of bus driver and bus monitor applicants.
- Other duties as assigned by the Director of Transportation.
Adopted: August 1, 1980
Revised: September 1, 1984, September, 1991, June 30, 1998, August 6, 1998, July 1, 2006, January 13, 2014, October 30, 2014, July 1, 2021, July 1, 2022, April 2026