Oldham County Schools- Substitute Teachers 2026-2027

Why be a substittue teacher in Oldham County?  Find out why, here: https://youtu.be/6G9OCW4p9o8

TO:  Substitute Teacher Applicants

FROM:  April Hines, Substitute Teacher Coordinator
             Katie Garrett, Director of Personnel

SUBJECT:  Application Procedures for Substitute Teaching

We look forward to receiving your application to substitute teach in the Oldham County Schools! There are several requirements that must be completed before you are eligible to substitute in our district. Please complete each of the steps below:

1.  Professional Certified Staff Application - including 2 References (online).
2. If you hold a valid Kentucky Teaching Certificate - Upload with your application or provide to Personnel Office (if applicable).
3. Official College Transcript(s) and/or High School Diploma � Upload with your application or provide to Personnel Office .
4. Medical Examination and TB Risk Factor Assessment� This is your financial responsibility.  You may see any doctor of your choosing.  Print form, visit your doctor and provide to Personnel Office .
5. Authorization to Release Information� Will send electronically.
6. Employment Eligibility Verification (Form I-9) � Complete Section 1 only of this form; attach a copy of your driver's license and social security card for identification purposes and provide to Personnel Office . Will send form electronically.
7. Child Abuse or Neglect Check - CANS checks (Child Registry Check DPP-156) must be requested by the applicant through the Kentucky Online Gateway:  https://kog.chfs.ky.gov/home/ .  When requesting a CANS check, please check the box for Employer/Agency Information and list for Employer:  Oldham County Schools and Email Address:  [email protected].  Follow the instructions to complete the Central Registry Check (Form DPP-156) online.  A $10 payment is required and you will have to upload a copy of one of the following: driver's license, birth certificate or social security card. If you have any questions about completing the form, please call the Help Desk in Frankfort at 502-564-0104 ext. 2.
8. Form W-4 and K-4 - Will send electronically.
9. School Preference Form - Will send electronically.
10. Automatic Deposit Form - Will send electronically. Will also need a voided check.
11. Electronic Materials Code of Ethics Agreement - Complete and provide to Personnel Office.
12. Form SSA-1945 - Will send electronically.
13. FBI Fingerprint Check � This is your financial responsibility. The cost is $54.00.
    Go to: https://uenroll.identogo.com and enter the following service code 27G41N to schedule your appointment.
    When prompted, please select the following occupation: New Certified/Classified Hire.
    If you do not have access to the internet, you can schedule an appointment by calling 844-543-9714.
14. TRS Retirees (Only) - TRS Members who retired on or after January 1, 2020 must complete the KTRS Reemployment Certification.

All of the above forms should be sent to:

Oldham County Schools
Attn:  April Hines
6165 West Highway 146
Crestwood, KY  40014

Please note:  House Bill 637 from the Kentucky Legislature mandates that all substitute teachers must now participate in the Kentucky Teachers' Retirement System (KTRS).  Social Security (FICA) will not be deducted.

For questions about SUBSTITUTE TEACHING, please contact:
April Hines, Sub Coordinator