Accounts Payable / Receivable _ Honey

Responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals. Gathers purchase orders, charge slips, sales tickets etc, and prepares payments. 

Accounts Receivable; 

1) Post cash deposit 

a) make adjustments to customer accounts 

b) apply credits to accounts 

c) issue refund checks 

2) Put together customer invoices 

a) watch for special invoicing instructions, follow accordingly 

b) prepare originals and salesman copies for mailing 

c) order microfilm listings of cleared invoices 

d) pull cleared invoices from microfilm listing to prepare for scanning 

e) rotate invoices files when needed 

Accounts Payable; 

1) Enter invoices into system for payment 

a) send any questions regarding invoices to sourcing by filling out yellow 

sheet stating reason for differences 

b) run checks for payment to vendors 

c) acquire approval on invoices 

d) file invoices in to be paid cabinet to await payment 

e) file invoices in paid cabinets once checks have ran 

f) update paid files as needed, adding new vendor files, removing for 

storage on a yearly basis 

g) review invoices once entered to check payment dates and discounts 

h) prepare checks for mailing to vendors 

i) review vendor statements, call for invoice copies if needed 

2) Maintain PSO entries 

a) create debit memos from PSO’s entered once receive paperwork of 

shipment 

b) apply debit memos to vendor accounts, provide proof of valid debit 

memo, tracking number, return authorization numbers 

c) keep shipping and sourcing updated on status of PSO’s not yet 

received 

3) Sales and Use Tax returns; 

a) run queries and collect data for sales tax returns 

b) apply gathered data and into excel spreadsheets 

c) verify data is correct and totals match 

d) run AS/400 programs to plug in data to go with data on queries 

e) run several different programs to verify tax totals 

f) enter data into a spreadsheet and prepare to e-mail to Honeywell tax partners 

Miscellaneous Duties; 

1) Answer phones from vendors pertaining to payment status of invoices 

2) Work closely with all departments concerning invoices needing payment 

3) Handle W-9’s: 

a) Make sure W-9 information has been entered into system, then file 

4) Back-up for entering time sheets and freight bills 

5) Sort and pass out mail for accounting department 

6) Handle “special projects” as they arise 

7) Entering netting thru BMG Bank for intra company bills, once done spread payments thru our system to clear invoices for Accounts Receivable and Accounts Payable, e-mail different Honeywell divisions amounts of netting 

8) Back up on Invoicing (See Michelle Clark) 

• Responsible for: Entering AP invoices into JD Edwards internal GL accounting system. 

• Process Sales tax (we will probably train this person down the road on this) 

• Posting cash receipts to AR 

• Processing Vendor Credit Memos (PSO’s) 

• Work with the production team on inventory related issues 

• AR functions (process internal shipping documents and print invoices) 

• Work with purchasing/sourcing department to troubleshoot invoices and deal with vendors 

Required Qualifications: 

Must have experience with MS Excel. 

Preferred Qualifications: 

BA Accounting or AA accounting 

DOS experience is a plus 

All your information will be kept confidential according to EEO guidelines.